Office Manager

Swoop Recruitment; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Swoop Recruitment is helping a growing independent estate agency in Fulham build an exciting business across Prime and Central London. They’re looking for an Office Manager to own the day-to-day running of the business and take charge of administration and coordination so the team can focus on winning instructions, looking after clients and growing the brand.

You’ll work closely with the Director and Sales Negotiator, managing CRM, invoicing and office operations while supporting marketing

Qualifications

• You might already have experience in estate agency, property administration, sales progression or office management, or you may be an experienced administrator seeking more responsibility within a property environment.

Responsibilities

• Manage sales and lettings administration from instruction through to completion and move-in.
• Prepare property particulars, brochures and memorandums of sale.
• Keep Alto CRM and property portals accurate and up to date.
• Coordinate photographers, contractors and third-party suppliers.
• Be the first point of contact for clients, applicants, calls, emails and visitors.
• Support invoicing and basic accounts administration through Xero.
• Keep on top of office operations, keys, supplies and diaries.
• Support Instagram and marketing activity to help grow the agency’s brand.
• Spot and act on tasks to keep the office running smoothly.

Skills

Organised

Attention to detail

Communication skills

Multitasking

Proactive

Team collaboration

Tools

Xero

Alto CRM

Microsoft Office

Job description

d
Be the person who keeps a growing property business movin

g.
Are you an organised, switched-on property professional who loves being the person everyone can rely

on?
We\'re working with a growing independent estate agency in Fulham that is building an exciting business across Prime and Central London. After a hugely successful first year, they\'re now looking for an Office Manager to become a key part of the team and take ownership of the day-to-day running of the busin

ess.
This isn\'t a role where you\'ll simply be ticking boxes and managing a d

iary.
You'll work closely with the Director and Sales Negotiator, taking control of the administration, coordination and operational side of the business so the team can focus on winning instructions, looking after clients and gr

owing.
You\'ll be the glue that holds the office to

gether.
What will you b

e doing?You\'ll have real ownership across the business, in

• cluding:Managing sales and lettings administration from instruction through to completion and
• move-inPreparing property particulars, brochures and memorandums
• of saleKeeping Alto CRM and property portals accurate and up
• to dateCoordinating photographers, contractors and third-party s
• uppliersBeing the first point of contact for clients, applicants, calls, emails and
• visitorsSupporting invoicing and basic accounts administration thro
• ugh XeroKeeping on top of office operations, keys, supplies and
• diariesSupporting Instagram and marketing activity to help grow the agency
• 's brandSpotting what needs doing and getting it done, often before anyone has

to ask!
What are we loo

king for?We\'re looking for someone who is organised, proactive and takes pride in getting thin

gs right.You might already have experience in estate agency, property administration, sales progression or office management or perhaps you\'re an experienced administrator looking for more responsibility within a property env

ironment.
Most importantly, you\'ll be so

• meone who:Is highly organised with exceptional attention
• to detailTakes ownership rather than waiting
• what to doCommunicates confidently and prof
• essionallyIs comfortable juggling multiple
• prioritiesHas a positive, hands-on approach and isn\'t afraid to roll up the
• ir sleevesEnjoys working in a small, collaborative team where everyone plays
• their partWants to be involved in building something, rather than simply d

oing a jo

b
Why join?This is a fantastic opportunity to join an independent agency at an exciting stage of

its growth.You\'ll work directly alongside the founder, have visibility across the whole business and be trusted with genuine responsibility fr

om day one.
As the company grows, so will your opportunity to shape the way the business operates, make your mark and g

• row with it.If you\'re looking for a role where you\'re more than just an administrator, where you\'re trusted, valued and genuinely part of the journey, we\'d love to he