Office and Finance Administrator

Confidential; North East; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Competitive starting salary

Flexible working hours

Company pension scheme

Healthcare plan

28 days holiday including bank holiday

Job summary

Confidential in the United Kingdom is seeking an Office & Finance Administrator to support day-to-day operations, maintain financial records and improve administrative processes as the business grows.

The role combines financial and office administration duties, requiring ownership, reliability and the ability to work independently in a developing company environment. Progression opportunities exist as the business expands.

Qualifications

• Experience in administrative, finance administration, bookkeeping or accounts support.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook, or equivalent software.
• Strong numerical skills and excellent attention to detail.
• Experience in maintaining accurate records and managing multiple administrative tasks.
• Good organisational and time-management skills, with the ability to prioritise competing deadlines.
• Clear and professional written and verbal communication skills.
• A methodical, dependable and practical approach to problem-solving.
• Ability to work independently, use initiative and ask for guidance when appropriate.
• A high-level of integrity and the ability to handle confidential information.
• A flexible attitude and willingness to take on a broad range of responsibilities in a growing business.

Responsibilities

• Finance & Accounts Administration: Process supplier invoices, check supporting documentation and arrange payments in line with procedures.
• Raise and issue customer invoices promptly and accurately.
• Monitor customer payments, maintain data records and follow up overdue accounts.
• Reconcile bank transactions and assist with credit card and expense reconciliations.
• Assist with cash flow monitoring, payment scheduling and basic financial reporting.
• Handle confidential financial and business information with discretion.
• Office & Business Administration: Manage general office administration and day-to-day operations.
• Monitor office supplies, equipment and services, arranging orders and maintenance.
• Manage incoming calls, emails, post and general correspondence professionally.
• Maintain filing systems, databases and company records.
• Coordinate meetings, travel arrangements and internal communications.
• Assist with preparation of documents, reports and spreadsheets.
• Maintain supplier and customer records.
• Provide general administrative support to the management team as the business develops.

Skills

Microsoft Office

Excel

Word

Outlook

Numerical skills

Attention to detail

Organisational skills

Time management

Communication skills

Problem-solving

Job description

Rewards & Benefits on offer;

• Competitive starting salary
• Monday - Friday & flexible working hours
• Career development opportunities
• You will be joining a fast-growing business
• Company pension scheme
• 28 days holiday including bank holidays
• Christmas factory shut down
• Healthcare plan

Working Hours;

• Monday - Thursday 8:00 - 16:30 & Friday 07:00 - 2:30

The Company you will be working with;

MTrec Commercial are proudly representing our prestigious client on their search to appoint a highly organised, proactive and reliable Office & Finance Administrator to support the day-to-day operations and help establish the administrative and financial processes needed for continue growth. This is an exciting time to join the business, offering you the opportunity to progress within your career as the company continues to grow!

This is a varied, hands-on role suited to someone who enjoys taking ownership, working independently and being part of a developing business. The successful candidate will be responsible for ensuring that the office runs smoothly, financial records are accurate and up to date, and administrative tasks are completed efficiently and professionally.

As the business grows, there will be opportunities to improve systems, develop processes and take on additional responsibilities.

The Role you will be doing;

• Finance & Accounts Administration
• Process supplier invoices, check supporting documentation and arrange payments in line with agreed procedures.
• Raise and issue customer invoices promptly and accurately.
• Monitor customer payments, maintain data records and follow up overdue accounts.
• Reconcile bank transactions and assist with credit card and expense reconciliations.
• Assist with cash flow monitoring, payment scheduled and basic financial reporting.
• Handle confidential financial and business information with discretion.
• Office & Business Administration
• Manage general office administration and ensure the smooth running of day-to-day operations.
• Monitor office supplies, equipment and services, arranging orders and maintenance as required.
• Manage incoming calls, emails, post and general correspondence professionally.
• Maintain accurate filing systems, databases, contact lists and company records.
• Coordinate meetings, appointments, travel arrangements and internal communications where required.
• Assist with preparation of documents, reports, presentations and spreadsheets.
• Maintain supplier, customer and other business records.
• Provide general administrative support to the management team as the business develops.

About You;

• Previous experience in an administrative, finance administration, bookkeeping or accounts support role.
• Good working knowledge of Microsoft Office, particularly excel, Work, and outlook, or equivalent software.
• Strong numerical skills and excellent attention to detail.
• Experience in maintaining accurate records and managing multiple administrative tasks.
• Good organisational and time-management skills, with the ability to prioritise competing deadlines.
• Clear and professional written and verbal communication skills.
• A methodical, dependable and practical approach to problem-solving.
• Ability to work independently, use initiative and ask for guidance when appropriate.
• A high-level of integrity and the ability to handle confidential information.
• A flexible attitude and willingness to take on a broad range of responsibilities in a growing business.