Night Warehouse Admin & Logistics Coordinator

Gist Limited; Portbury; On-site; GBP 31,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

M&S discount

Pension scheme

Healthcare plan

Wellbeing support

Cycle to work

Job summary

Gist Limited is recruiting a Night Warehouse Administrator / Admin Coordinator for our Portbury site, with planned relocation to Avonmouth in Summer 2027. You will support daily warehouse admin tasks, liaise with customers and suppliers, and help ensure accurate stock and paperwork flows during a Sunday–Thursday night shift (21:30–06:00).

The role requires strong Excel and MS Office skills, excellent communication, and keen attention to detail.

Qualifications

• Advanced proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Excellent communication skills, with confidence to build positive working relationships with colleagues, customers and suppliers.
• Strong team player with collaborative approach across the site.
• Exceptional attention to detail and ability to work accurately under pressure and meet deadlines.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Liaise with customers confirming daily orders and queries.
• Check inbound stock deliveries from suppliers.
• Create pre-advices, stock reports and complete traceability tests when requested.
• Complete regular stock checks.
• Oversee picking, decanting and allocate jobs to staff.
• Regular stock rotation to ensure correct dated stock is picked.
• Provide a thorough handover to end of shift.
• Adhere to all Health and Safety requirements and lead on them.
• File away paperwork when required.
• Deal with all email queries in a timely manner.
• Any other duties advised by your manager.

Skills

Excel

Microsoft Office

Communication skills

Team player

Attention to detail

Multi-tasking

Tools

Microsoft Office Suite

Job description

Gist Limited is recruiting a Night Warehouse Administrator / Admin Coordinator for our Portbury site, with planned relocation to Avonmouth in Summer 2027. You will support daily warehouse admin tasks, liaise with customers and suppliers, and help ensure accurate stock and paperwork flows during a Sunday–Thursday night shift (21:30–06:00).

The role requires strong Excel and MS Office skills, excellent communication, and keen attention to detail.