Warehouse Administrator - Nights

Gist Limited; Portbury; On-site; GBP 31,000 - 38,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

M&S discount

Pension scheme

Healthcare plan

Wellbeing support

Cycle to work

Job summary

Gist Limited is recruiting a Night Warehouse Administrator / Admin Coordinator for our Portbury site, with planned relocation to Avonmouth in Summer 2027. You will support daily warehouse admin tasks, liaise with customers and suppliers, and help ensure accurate stock and paperwork flows during a Sunday–Thursday night shift (21:30–06:00).

The role requires strong Excel and MS Office skills, excellent communication, and keen attention to detail.

Qualifications

• Advanced proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Excellent communication skills, with confidence to build positive working relationships with colleagues, customers and suppliers.
• Strong team player with collaborative approach across the site.
• Exceptional attention to detail and ability to work accurately under pressure and meet deadlines.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Liaise with customers confirming daily orders and queries.
• Check inbound stock deliveries from suppliers.
• Create pre-advices, stock reports and complete traceability tests when requested.
• Complete regular stock checks.
• Oversee picking, decanting and allocate jobs to staff.
• Regular stock rotation to ensure correct dated stock is picked.
• Provide a thorough handover to end of shift.
• Adhere to all Health and Safety requirements and lead on them.
• File away paperwork when required.
• Deal with all email queries in a timely manner.
• Any other duties advised by your manager.

Skills

Excel

Microsoft Office

Communication skills

Team player

Attention to detail

Multi-tasking

Tools

Microsoft Office Suite

Job description

At Gist, we're proud to be part of the M\&S Group, the logistics engine behind M\&S Food.

From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.

As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.

The Opportunity

As a Night Warehouse Administrator / Admin Coordinator, you'll play a key role at the heart of our Portbury warehouse operation, where every action you take contributes to customers enjoying their favourite M\&S food. This is an exciting time to join the business as we continue to invest in our operations, with this role relocating to our brand-new, state-of-the-art Distribution Centre in Avonmouth in Summer 2027, offering a fantastic opportunity to be part of our future growth and success.

Our Portbury operation is looking for candidates who can commit to a Sunday to Thursday shift pattern, working Nights - 21:30 PM - 06:00 AM.

What You'll Do

• Liaise with customers confirming daily orders and queries
• Check inbound stock deliveries from suppliers
• Create pre-advices, stock reports and complete traceability tests when requested
• Complete regular stock checks
• Oversee picking, decanting and allocate jobs to staff
• Regular stock rotation to ensure correct dated stock is picked
• Provide a thorough handover to end of shift
• Adhere and lead on all aspects of Health and Safety
• File away paperwork when required
• Deal with all email queries in a timely manner
• Any other duties advised by your manager

Who You Are

• Previous experience in an administrative role, with the ability to manage multiple tasks and priorities effectively
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint
• Excellent communication skills, with the confidence to build positive working relationships with colleagues, customers, and suppliers
• A strong team player with a collaborative approach and the ability to support a variety of departments across the site
• Exceptional attention to detail, with the ability to work accurately under pressure and meet tight deadlines in a fast-paced environment

Role Details

Salary: Up to £34,900 per annum (DOE - Including Night Shift Premium)

Working hours: Sunday to Thursday / 21:30 - 06:00 (A level of flexibility is expected to ensure effective operational coverage)

Location: Gist Ltd, First Avenue, Royal Portbury Docks, Bristol BS20 7XR

What's in it for you?

• As well as a competitive salary, you'll benefit from:
• 20% M\&S discount on most things from furniture, fashion and food
• 25 days' annual leave plus bank holidays (rising with length of service)
• Discounted rates on healthcare cash plan
• Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance
• Amazing perks and discounts via our App to major restaurants and retailers
• Access to a wide range of wellbeing support - including our Employee Assistance Programme
• A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
• Cycle to work scheme

Why Gist?

When you join Gist, you're joining a business that plays a critical role within the M\&S Group.

You’ll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.

Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.

Whether you’re leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.

Our commitment to inclusion

At Gist, we believe our differences make us stronger.

We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.

If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.

Our Internal Recruitment Team fulfil all vacancies on a direct basis. Unsolicited contact by unapproved agencies (sharing speculative CVs) will not be accepted and introductory fees will not apply.