Night Transport Office Administrator

Workforce Staffing Ltd; England; On-site; GBP 31,000 - 34,000; Full time

Benefits offered by this job

Supportive team environment

Opportunity to develop experience in a

Job summary

Workforce Staffing Ltd is seeking an organised, reliable Night Transport Office Administrator to join an established transport operation. You will support the night-time transport team, ensuring drivers are dispatched efficiently, paperwork is completed accurately, and loads are tracked throughout their journeys.

The role requires confident communication with drivers and colleagues, the ability to manage changing priorities, and a proactive, hands-on approach in a fast-paced environment.

Qualifications

• Strong administrative and communication skills.
• Ability to manage competing priorities in a busy transport office.
• Organised and methodical with good attention to detail.
• Able to work effectively as part of a small team.
• Flexible and reliable with night shifts.
• Experience in transport/logistics is beneficial but not essential.

Responsibilities

• Support the day-to-day running of night transport operations.
• Coordinate and assist with the dispatch of drivers.
• Prepare, check and process transport documentation and paperwork.
• Track and monitor loads, ensuring deliveries and collections progress as expected.
• Maintain accurate records and update internal systems.
• Communicate effectively with drivers, colleagues and contacts.
• Respond to queries and help resolve operational issues as they arise.
• Provide general administrative support to the transport office.
• Work collaboratively with the wider team to ensure smooth operations.

Skills

Administration

Communication

Organisational skills

Attention to detail

Teamwork

Night shift reliability

Job description

The Role

We are looking to recruit an organised, reliable and proactive Night Transport Office Administrator to join an established transport operation.

Working as part of a busy transport office team, you will play an important role in supporting the smooth running of night-time transport operations, ensuring drivers are dispatched efficiently, paperwork is completed accurately and loads are tracked throughout their journeys.

This is a hands-on administrative role that requires someone who can communicate confidently with drivers and colleagues, manage changing priorities and remain organised in a fast-paced working environment.

You will be joining an existing team, working alongside three other office colleagues and a Team Leader, so you will have support and guidance rather than being expected to manage the operation alone.

Key Responsibilities

• Supporting the day-to-day running of night transport operations.

• Coordinating and assisting with the dispatch of drivers.

• Preparing, checking and processing transport documentation and paperwork.

• Tracking and monitoring loads, ensuring deliveries and collections are progressing as expected.

• Maintaining accurate records and updating internal systems.

• Communicating effectively with drivers, colleagues and other relevant contacts.

• Responding to queries and helping resolve operational issues as they arise.

• Providing general administrative support to the transport office.

• Working collaboratively with the wider team to ensure the smooth and efficient running of operations.

The Ideal Candidate

We are interested in hearing from candidates who have strong administrative and communication skills and enjoy working in a busy, operational environment.

Previous experience within transport, logistics or distribution would be advantageous but is not essential. Equally, candidates with a solid administration background and the right attitude, organisational ability and willingness to learn will be considered.

You will ideally have:

• Good administration and organisational skills.

• Confident communication and people skills.

• The ability to work accurately and manage competing priorities.

• A practical, hands-on approach to problem-solving.

• Good attention to detail.

• The ability to work effectively as part of a team.

• A flexible and reliable approach to working nights.

• Previous transport or logistics experience would be beneficial but is not essential.

Working Hours

The current shift pattern is Thursday to Monday, working 12-hour shifts.

The business is planning to move to a 4-on, 4-off shift pattern from January 2027, subject to final confirmation.

What's on Offer?

• Salary of £31,000 £34,000 per annum.

• An established and supportive team environment.

• The opportunity to develop your experience within a busy transport operation.

• A move to a 4-on, 4-off shift pattern planned for January 2027.