Night Transport Administrator – Heathrow Airfreight Ops

First Call Contract Services, Ltd.; Greater London; On-site; GBP 19,000 - 21,000; Full time

Job summary

First Call Contract Services, Ltd. is seeking a Transport Administrator to join a busy Heathrow operation in Feltham. The role supports the movement of inbound airfreight and outbound shipments, coordinating vehicles, collections and deliveries with airlines, GHAs, hauliers, and customers.

You'll monitor arrivals, plan movements, prepare MAWBs/HAWBs, and ensure on-time deliveries. The position requires strong Excel skills and attention to detail within a fast-paced environment.

Qualifications

• Attention to detail and accurate data entry.
• Strong organisation and communication skills.
• Ability to multitask and meet tight deadlines.

Responsibilities

• Monitor inbound airfreight arrivals using pre-alerts and shipment tracking systems.
• Coordinate collections from airlines and GHAs and arrange onward movement of freight.
• Plan and book inbound and outbound vehicle movements.
• Monitor collections and deliveries to ensure customer SLAs are achieved.
• Coordinate outbound shipments, including collections, airline bookings and pre-alerts.
• Prepare shipment paperwork (MAWBs/HAWBs) and import/export documentation.
• Create collection/delivery paperwork and vehicle load plans.
• Liaise with airlines, GHAs, hauliers, drivers, customers and warehouse teams.
• Track shipments through to delivery or departure and resolve delays or discrepancies.
• Maintain accurate shipment records using Excel and internal freight systems.
• Support import and export customs entries where required.

Skills

Attention to detail

Organisation

Communication

Multitasking

Customer handling

Tools

Microsoft Excel

Outlook

Job description

First Call Contract Services, Ltd. is seeking a Transport Administrator to join a busy Heathrow operation in Feltham. The role supports the movement of inbound airfreight and outbound shipments, coordinating vehicles, collections and deliveries with airlines, GHAs, hauliers, and customers.

You'll monitor arrivals, plan movements, prepare MAWBs/HAWBs, and ensure on-time deliveries. The position requires strong Excel skills and attention to detail within a fast-paced environment.