Music Operations Assistant - London Admin & Events

United Talent Agency, LLC; Greater London; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

United Talent Agency, LLC is seeking a General Assistant to support the Music department in our London office. You will report to the Music Operations Manager and handle administrative tasks including ticket counts, guest lists, and immigration requirements for touring artists, while collaborating with Finance on payments.

You will also provide desk cover, support agents and assistants, and gain comprehensive training in the administrative duties of an Assistant within a leading global

Qualifications

• Passion for working in the music industry.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Ability to prioritize a busy workload.
• Ability to develop business relationships.
• Previous experience in a related field is desirable.

Responsibilities

• Scheduling meetings – organising meetings with promoters.
• Managing roster grids – keeping London office roster information up to date.
• Managing contact lists – keeping documents such as All Agents List up to date.
• Finance – prepare weekly outstanding payment reports, and work with agents, assistants, and the finance team to track and chase deposits and final balance payments.
• Updating show lists – compiling London show list on a weekly basis.
• Enquiries – dealing with enquiries as they come in via email or phone.
• Ticket figures – checking ticket figures and sending to management.
• Managing guest list – managing festival and headline show guest list requests.
• Support ideas – collating internal and external support suggestions, including for other agencies when requested.
• Event assistance – helping organise UTA presence at events such as IFF and TGE.
• Contracts – contracting shows quickly, accurately and efficiently.
• Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties.
• Meeting minutes – taking notes on calls as and when requested.
• Desk cover – providing desk cover when Agents’ Assistants are on leave.
• Support – providing daily ad hoc support to agents and assistants, when approved by Operations Manager.

Job description

United Talent Agency, LLC is seeking a General Assistant to support the Music department in our London office. You will report to the Music Operations Manager and handle administrative tasks including ticket counts, guest lists, and immigration requirements for touring artists, while collaborating with Finance on payments.

You will also provide desk cover, support agents and assistants, and gain comprehensive training in the administrative duties of an Assistant within a leading global