Agent Assistant

ROSTR, Inc.; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Primary Talent International is seeking a detailed, highly organised administrator to support touring artists and clients from our London office. The role is hands‑on, fast paced and requires close collaboration with managers, artists and venues.

You will issue and proofread contracts using Dealmaker, manage tax/VAT records, chase invoices, handle visa applications, update databases, and log ticket sales. Proficiency with Mac, Excel, Word, Google Drive and Dropbox is essential.

Qualifications

• Experience supporting touring artists and handling artist contracts.
• Strong organisational and time-management skills in a fast-paced environment.
• Proficiency with Mac and Office productivity tools (Excel, Word, Email).

Responsibilities

• Draft, raise and issue artist contracts using Dealmaker.
• Update and maintain accurate digital database records.
• Coordinate visa/work permit applications and related documents.
• Chase invoices and monitor show payments, VAT and tax deductions.
• Log ticket sales and produce routine reports for management.

Skills

Touring artists

Contracts management

Tax/VAT understanding

Mac proficiency

MS Office & email

Tools

Dealmaker

Google Drive/Docs/Sheets

Dropbox

Job description

JOB DESCRIPTION

The position is to assist an agent at Primary Talent International.

The role is based full time at Primary Talent International office in London.

The applicant must have extremely competent organisational and planning skills. They must be able to work closely within a tight knit team of people and can communicate and intensively liaise with Clients, Artists & Managers on all levels.

The successful candidate will be expected to keep exceptional levels of digital organisation and database record keeping. The role is very admin heavy, therefore the applicant is expected to have exceptional time management skills, quick prioritisation in a fast-paced environment.

Applicants should have a very strong background in:

• Experience with touring Artists.
• Issuing and checking live performance artist contracts
• Chasing and understanding money / performance tax / VAT
• Other essential and desirable skills: Proficient on Mac computers and programmes such as Excel and Word as well as Apple Email. Knowledge of online productivity tools such as Google Drive/Docs/Sheets, Dropbox

Duties including but not limited to:

Contracting and admin:

• Raising, proof reading and issuing a large quantity of contracts within a short timeframe using bespoke contracting software, Dealmaker.
• Issuing and chasing promoter and artist ‘Terms of Business’.
• Updating and overseeing database records with high accuracy.
• Chasing signed contracts and dealing with requested amendments.
• Dealing with any possible tax reduction opportunities through splitting contracts and/or invoices.
• Maintaining a digital filling system to make sure all paperwork is accessible easily.
• Checking invoices thoroughly to make sure facts and figures match what is required by contract.
• Chasing and managing show payments, tax deductions, VAT etc.
• Adding all bookings to central company diary, and maintaining datesheets.
• Requesting invoices from artists / management and ensuring they remain consistent with the agreed conditions.
• Understanding, and where necessary obtaining tax documents to reduce performance tax in certain territories (A1’s, TAJA forms) and VAT numbers from promoters where applicable.
• Insuring show commission on shows.
• Logging ticket sales + sending reports.
• Checking and updating artist pages on Primary Talent’s website (tour dates, new biographies / photos), and checking currency of information / tour dates on artists’ web pages.

Logistics:

• Visas: Raising applications for artist UK work permits (CoS’s), and overseeing the visa / work permit application process
• Extensively liaising and working with performing artists, either directly or with managers - ensuring that all requirements are met.

General office

Answering telephone enquiries, and reception cover.