General Assistant, Music Department

United Talent Agency; Greater London; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

Private medical insurance

Inclusive and diverse company culture

Job summary

United Talent Agency is looking for a General Assistant to join the Music department in our London office. This role involves a variety of administrative tasks such as managing ticket counts, guest lists, and supporting finance on payment tracking for shows. You'll also assist with immigration documentation for touring artists and provide desk cover for agents' assistants.

The ideal candidate will have a solid understanding of the music industry, excellent communication and organisational skills, and the ability to manage a busy workload.

This position offers a competitive salary and a benefits package including private medical insurance, all within a diverse and inclusive work environment.

Qualifications

• General understanding of current music industry and the nature of a talent agency.
• Excellent verbal and written communication skills.
• Excellent organisational skills.
• Ability to prioritise a busy workload.
• Ability to develop business relationships.
• Previous experience in a related field is desirable.

Responsibilities

• Scheduling meetings – organising meetings with promoters.
• Managing roster grids – keeping London office roster information up to date.
• Preparing weekly outstanding payment reports.
• Checking ticket figures and sending to management.
• Managing festival and headline show guest list requests.
• Assisting management with immigration needs.
• Providing daily ad-hoc support to agents and assistants.

Skills

Excellent verbal and written communication skills

Excellent organisational skills

Ability to prioritise a busy workload

Ability to develop business relationships

General understanding of current music industry

Job description

UTA is seeking a General Assistant to support across the Music department in our London office. Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows. You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all‑round training in the administrative responsibilities of an Assistant.

Responsibilities

• Scheduling meetings – organising meetings with promoters
• Managing roster grids – keeping London office roster information up to date
• Managing contact lists – keeping documents such as All Agents List up to date
• Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments
• Updating show lists – compiling London show list on a weekly basis
• Enquiries – dealing with enquiries as they come in via email or phone
• Ticket figures – checking ticket figures and sending to management
• Managing guest list – managing festival and headline show guest list requests
• Support ideas – collating internal and external support suggestions, including for other agencies when requested
• Event assistance – helping organise UTA presence at events such as IFF and TGE
• Contracts – contracting shows quickly, accurately and efficiently
• Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties
• Meeting minutes – taking notes on calls as and when requested
• Desk cover – providing desk cover when Agents’ Assistants are on leave
• Support – providing daily ad‑hoc support to agents and assistants, when approved by Operations Manager

Qualifications

• General understanding of current music industry and the nature of a talent agency
• Excellent verbal and written communication skills
• Excellent organisational skills
• Ability to prioritise a busy workload
• Ability to develop business relationships
• Previous experience in a related field is desirable

Benefits

• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• The opportunity to work in an inclusive and diverse company culture

We encourage applications from all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality, race, ethnicity, religion or belief, disability, or caring responsibilities. If you require us to make any adjustments throughout the interview process to meet your needs, please let us know.

United Talent Agency is an equal–opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, colour, gender, religion, sex (including gender identity and sexual orientation), national origin, disability, veteran status, age, marital status, pregnancy or any other protected group status as defined by the laws.