Music Agent Assistant: Show & Tour Coordination

United Talent Agency; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Well-being programs

Room to grow

Diverse culture

Job summary

United Talent Agency in London is seeking an Assistant to support a Music Agent, with experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and promoters as part of day-to-day administrative work.

You will liaise with business affairs, accounting, and other internal departments, support an agent in the Music department, and assist with show contracting, settlements, diaries and client management.

Qualifications

• Previous experience assisting an Agent ideally within the Music department of a talent agency.
• General understanding of the current music industry and the nature of a talent agency.
• Excellent verbal and written communication skills.
• Excellent organisational skills.
• Discretion at all times, particularly with sensitive client matters.
• Ability to prioritise a busy workload.
• Ability to develop business relationships.
• Previous experience in a related field is desirable.

Responsibilities

• Keeping booking system updated at all times.
• Scheduling meetings for agent, keeping on top of booking schedules and diaries.
• Proactively resolving enquiries, or escalating as appropriate.
• Contracting shows accurately, quickly and efficiently.
• Checking and comparing costings, collating for management.
• Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions.
• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date files.
• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions.
• Checking ticket figures and sending to management.
• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients.
• Keep client info up to date including release dates, label, management and account info.
• Festival and headline show guest lists, helping management/contacts with requests.
• Collecting support suggestions from agents and presenting to management.
• Working with artist accounting teams on ensuring they are taxed appropriately.
• Keeping account of all money in for shows and chasing deposits/payments when needed.
• Requesting and managing invoices from management / accounts team.
• Chasing and checking settlements and payments, approving statements for final settlement with the artist.
• Assisting management with immigration needs, such as filing for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties.
• Keeping up to date riders and touring info, and liaising with Tour Managers to help smooth advance.
• Attending shows as required, developing business relationships.

Skills

Excellent verbal and written comms

Excellent organisational skills

Discretion

Prioritise busy workload

Develop business relationships

Experience assisting a Music Agent

Job description

United Talent Agency in London is seeking an Assistant to support a Music Agent, with experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and promoters as part of day-to-day administrative work.

You will liaise with business affairs, accounting, and other internal departments, support an agent in the Music department, and assist with show contracting, settlements, diaries and client management.