Artist Tour & Development Coordinator

teamwass; City of Westminster; On-site; GBP 22,000 - 32,000; Full time

Job summary

THE-TEAM is seeking a Music Assistant to maintain artist records, bios, and show details in our CRM system. You will issue contracts, prepare itineraries, and support payments and immigration paperwork for touring clients.

You will coordinate with agents, promoters, and managers, manage calendars, and help develop talent through A&R input and cross-team collaboration in a fast-paced entertainment environment.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.
• Proficient with CRM systems, Outlook and Word.

Responsibilities

• Maintain accurate artist contact records and deal memos in the bespoke CRM booking system.
• Keep client bios, riders, and marketing assets current and organised.
• Enter offers and show details into the CRM system promptly.
• Issue contracts for confirmed performances and manage any amendments.
• Monitor and follow up on unreturned or unsigned contracts.
• Prepare and distribute detailed artist itineraries.
• Generate and send invoices for deposits, balances, and other show-related payments.
• Record settlement figures in the CRM and coordinate with accounting to issue statements.
• Track outstanding deposits and liaise with the finance team to ensure timely payments.
• Prepare immigration documentation, including Certificates of Sponsorship.
• Coordinate tour announcements and on-sales, working closely with promoters and client teams on ticketing and artwork.
• Schedule and confirm meetings; manage calendars for agents and maintain internal artist calendars.
• Oversee guest list management for shows and festivals.
• Support the team with additional tasks and responsibilities as needed.
• Develop A&R skills by scouting talent and sharing artist recommendations with agents.
• Lead the planning and execution of performance opportunities for assigned clients under agent guidance.
• Contribute to client tours across various agent desks within THE-TEAM's music division.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Offer creative input on artist development and strategic planning.
• Build and maintain strong relationships with artists, managers, promoters, talent buyers, and label staff.
• Engage in regular discussions with Responsible Agent(s) about goals, growth, and career development.
• Foster positive collaboration across departments and team members.
• Champion a team-oriented, inclusive culture aligned with THE-TEAM's values.

Skills

Music knowledge

Organisational skills

Communication skills

Tools

CRM systems

Microsoft Outlook

MS Word

Job description

THE-TEAM is seeking a Music Assistant to maintain artist records, bios, and show details in our CRM system. You will issue contracts, prepare itineraries, and support payments and immigration paperwork for touring clients.

You will coordinate with agents, promoters, and managers, manage calendars, and help develop talent through A&R input and cross-team collaboration in a fast-paced entertainment environment.