Multi-Skilled Administrator | Berkshire Healthcare NHS Foundation Trust

Berkshire Healthcare NHS Foundation Trust; Reading; On-site; GBP 28,000 - 31,000; Part time

Benefits offered by this job

Flexible working options

27 days annual leave rising with years

Learning and career development

Cycle to Work & car leasing

Wellbeing tools

Staff networks

Maternity/paternity/adoption leave

Free parking

Job summary

Berkshire Healthcare NHS Foundation Trust is seeking a Part-time Multi-Skilled Administrator to join the inpatient mental health administration team at Prospect Park Hospital in Reading.

The role requires experience in office-based or medical secretarial settings, strong typing and MS Office skills, and a commitment to patient care and teamwork. The successful candidate will support GDPR compliance, data records, minute taking and admin tasks across multiple disciplines.

Qualifications

• Good standard of education and able to produce professional documentation
• Experience in office-based or customer care environments handling sensitive information
• Ability to produce high-quality documentation to a professional standard
• Demonstrable advanced MS Office skills (Word, Excel, Outlook, PowerPoint)

Responsibilities

• Process data subject access requests in line with GDPR and Trust policies
• Update and maintain accurate records for data requests
• Transcribe medical summaries
• Take and notation of professional meetings
• Prepare weekly discharge reports
• Prepare agendas and take minutes at meetings
• Provide high-level admin support to the senior leadership team

Skills

Typing

Word processing

Excel

Spreadsheets

Minute taking

Record keeping

Microsoft Office

Education

GCSEs (4 x C or 4+ / new grading)

Tools

Microsoft Office Suite

Job description

Multi-Skilled Administrator | Berkshire Healthcare NHS Foundation Trust

Company: Berkshire Healthcare NHS Foundation Trust

Salary: £28,392 - £31,157 per annum

Hours: Part-time

Job type: Permanent

Location: Reading, RG30 4EJ

Posting date: 26 Oct 2026

Closing date: 25 Nov 2026

An opportunity has arisen for an enthusiastic multi-skilled administrator to join the inpatient mental health administration team at Prospect Park Hospital in Reading.Previousexperience in an administrative or medical secretarial role is essential as is a commitment to excellent patient care, team working and a willingness to support change and adapt to new ways of working.

Excellent typing and word processing skills combined with the ability to producehigh qualitydocumentationarea necessity as is experience of working with spreadsheets and databases. The successful candidate will also have minute taking responsibilities in conjunction with other members of the team

The successful candidate will work across several disciplines within the inpatient administration team including the medical secretariat, medicalrecordsand general administration. Key tasks will include

• processing data subject access requests in-line with GDPR and Trust policies and procedures - this will require analysing medical records that oftencontainhighly sensitiveand distressing information
• updating andmaintainingaccuraterecords relating to data subject access requests and other requests for information
• transcribing medical summaries
• notatingprofessionalsmeetings
• preparing weekly reports of clients who have been discharged
• preparing agendas and taking minutes at meetings
• providing high level administrative support to the senior leadership team

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated ‘outstanding’ by the CQC, we’re committed to providing the best possible care to people across Berkshire. As an employer, we’re committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.

Our values at Berkshire Healthcare are:

• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

Your wellbeing is important to us. Some of the benefits of working for us include:

• Flexible working options to support work-life balance
• 27 days’ annual leave rising with service + opportunity to buy and sell
• Excellent learning and career development opportunities
• ‘Cycle to Work’ and car leasing scheme including electric vehicles
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave
• Free parking across Trust sites

FOR SECONDMENT ROLES ONLY - If the secondment role becomes permanent, the successful candidate may be offered the permanent position.

The “must haves” for this role:

• Good standard of education (4 x GCSEs at grade C or higher (old grading) grade 4 or higher (new grading) or equivalent
• Previous experience of working in office-based or customer care environments and of handling sensitive and confidential information
• Ability to produce professional documentation to a high standard
• Demonstrable experience of using Microsoft Office software (Word, Excel, Outlook and PowerPoint) to an advanced level.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We’re committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

Proud member of the Disability Confident employer scheme