Merchandising Administration Assistant

Funko, Inc.; Greater London; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Funko, Inc. is seeking a Merchandising Admin Assistant in London.

You will provide administrative and analytical support to the Ecommerce DTC Merchandising team, ensuring accurate product data, stock management and smooth daily trading in a hybrid setup (3 days in office, 2 from home).

Proficiency in Excel and strong numerical analytics will help drive product launches, stock reporting and cross-functional collaboration across Planning, Ecommerce, Marketing and Supply Chain.

Qualifications

• Strong numerical and analytical abilities with attention to detail.
• Ability to format raw data and propose commercial decisions.
• Comfortable in a fast-paced retail and ecommerce environment.
• Excellent interpersonal and communication skills; proactive.
• Organisational skills with a proactive, solution-oriented mindset.
• Ability to work across global teams and with multiple stakeholders.

Responsibilities

• Maintain accurate product, assortment, sales, stock and intake data across systems.
• Track ranging, availability, and launch dates for new product launches.
• Monitor stock levels and product availability, flag risks and opportunities.
• Track inventory intake and deliveries with accurate dates and quantities.
• Assist planning of pre-orders and pre-sales and track stock commitments.
• Support promotional and markdown activity with accurate pricing data.
• Contribute to ad hoc sales, stock, sell-through and product performance analyses.
• Prepare weekly trade meetings, range reviews and other merchandising meetings.
• Collaborate with Planning, Ecommerce, Marketing, Operations and Supply Chain teams.
• Provide day-to-day admin support and help improve reporting processes.

Skills

Data analysis

Stock reporting

Attention to detail

Cross-functional collaboration

Communication

Initiative

Tools

Excel

Job description

LOCATION: London, Hammersmith (Hybrid - 3 days office, 2 days from home)

Reports To: SENIOR MERCHANDISER, DTC - GLOBAL

Role Purpose

The Merchandising Admin Assistant provides administrative and analytical support to the Ecommerce DTC Merchandising team, helping to ensure accurate product data, effective stock management and smooth day-to-day trading.

Working closely with Merchandising and cross-functional teams, the role supports product launches, sales and stock reporting, inventory availability and merchandising processes. Proficiency in Excel is a must.

What You’ll Do:

• Maintain accurate and up-to-date product, assortment, sales, stock and intake data across systems, trackers and reporting tools, supporting new product launches and weekly trade through accurate tracking of ranging, availability, product status and launch dates.
• Monitor product performance, stock levels and availability, highlighting key risks and opportunities to the Merchandising team.
• Support the tracking of inventory intake and deliveries, ensuring expected dates and quantities are accurately maintained.
• Assist with the planning and administration of pre-orders and pre-sales, including tracking stock commitments and performance.
• Support promotional and markdown activity, ensuring product and pricing information is accurately maintained.
• Assist with ad hoc sales, stock, sell-through and product performance analysis.
• Support the preparation of weekly trade meetings, range reviews and other key merchandising meetings.
• Work closely with Planning, Ecommerce, Marketing, Operations and Supply Chain teams to support product availability and key trading activity.
• Provide day-to-day administrative support to the Merchandising team and contribute to continuous improvements in reporting, processes and ways of working.

What You’ll Bring:

• Excellent ability to analyse and format raw data and propose commercial decisions.
• Strong numerical and analytical skills with excellent attention to detail
• Comfortable working in a fast-paced environment.
• Excellent interpersonal and communication skills, confident to take the initiative and adopt a flexible, ‘can do’ approach.
• Organisational skills with a positive and proactive ethos; a value-adding and solution-orientated self-starter with high integrity.
• Ability to work harmoniously globally and cross-functionally.
• Focused on the customer, customer experience, Funko and our products.
• Good sense of humour with the drive to make a difference.
• Previous retail, E-commerce or merchandising experience is beneficial but not essential