Merchandising Admin Assistant

Club L London; Manchester; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Annual bonus scheme

Dress allowance (Bi-Annual)

25 days annual leave + bank holidays

Birthday day off

Flexible working hours (10-4 core)

Early Finish Fridays

Cycle to work scheme

Staff discount 40%

Healthcare Cashplan

Free onsite gym

Enhanced pension contribution

Enhanced maternity & sick pay

Free snacks, drinks & treats

Social events

Job summary

Club L London in Manchester is seeking a motivated merchandising administrator to join our growing team. The role offers full training and progression opportunities as we expand, with a focus on PO management, stock control, and data reporting.

You will raise POs, monitor stock, coordinate with suppliers and warehouses, and support the merch team with accurate records and weekly reports. Ideal for placement year students or graduates seeking hands-on experience in retail merchandising.

Qualifications

• Experience in an administrative role, preferably in retail or merchandising.
• Strong Microsoft Excel skills and data handling.
• Excellent organisational skills with high attention to detail.
• Effective communicator across multiple teams.

Responsibilities

• Raise and manage purchase orders with delivery and stock accuracy.
• Monitor stock levels and initiate replenishment orders.
• Provide administrative support to the merchandising team.
• Maintain records of stock movements and sales data.
• Prepare reports on stock levels and sales performance.
• Coordinate with suppliers, warehouse teams, and other departments.
• Ensure stock systems are updated with accurate information.
• Prepare weekly trade reports and data dumps.
• Review best and worst sellers to identify actions.
• End-to-end intake management from order to warehouse delivery.
• Ensure POs are delivered and actions taken.
• Complete admin tasks quickly and meet deadlines.
• Build strong cross-team working relationships.

Skills

Excel proficiency

Administrative experience

Strong communication

Data interpretation

Tools

MS Office

Job description

About Us

Club L London is the next-generation online fashion retailer for the forward-thinking woman. Conceptualised and crafted in-house and abroad, we specialise in accessible luxury and designs of unrivalled quality that flatter all figures.

From prom to occasion, maternity, bridal, and beyond, we deliver an elevated shopping experience that connects our global community of trend-setting consumers, influencers, and content creators with fresh collections dropping weekly.

The Role

Want to be part of Club L London's growing merchandising team? This role would be suitable for placement year students, graduates, or those looking for the next step in their merchandising career. Full training will be provided and progression opportunities available as the company continues through an exciting period of growth.

Key Responsibilities

• Raise and manage purchase orders, ensuring delivery and accurate stock levels
• Monitor stock levels and initiate replenishment orders to maintain product availability
• Provides administrative support to the merch team
• Maintain accurate records of stock movements and sales data
• Assist in the preparation of reports on stock levels, sales performance, and other key metrics
• Coordinate with suppliers, warehouse teams, and other departments to ensure efficient stock management
• Ensure merchandising systems are updated with accurate stock information
• Prepare Monday Trade reports, accurately updating data dumps and analysing data to drive actions and supporting the wider team with any additional information they may need
• Review best & worst sellers weekly with the ability to identify actions from line level performance
• Responsible for end to end intake management from point of order raising to intake into the warehouse through management of the delivery schedule and critical path
• Review & ensure all PO’s are delivered into the business correctly and any necessary actions taken
• Completing key admin tasks quickly & accurately ensuring weekly deadlines are met
• Establish and maintain strong working relationship across wider teams within the business

About You

• Previous experience within an administrative role preferably within retail or merchandising
• Strong Microsoft Excel skills
• Good organisational skills, accurate with strong attention to detail
• A good communicator and able to build relationships with multiple teams across the business
• Good ability to read, interpret and analyse data

What's on offer?

• Annual bonus scheme
• Bi-Annual Dress Allowance
• 25 days of annual leave (plus bank holidays)
• Extra day off for your birthday
• Flexible working hours around core hours of 10-4
• Early Finish Fridays
• Cycle to work scheme
• 40% staff discount across Club L and Lavish Alice products
• Healthcare Cashplan
• Free onsite gym
• Enhanced pension contribution
• Enhanced maternity and sick pay
• Free snacks, drinks & treats
• Social events