Merchandising Admin Assistant

THE WHITE COMPANY; London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A leading company is seeking a Merchandising Administration Assistant in London. The role focuses on supporting the merchandising team with stock management, order processing, and data analysis. Ideal candidates will have strong Excel skills and retail experience, with opportunities for career development and additional benefits.

Benefits

Up to 50% discount

23 days holiday, rising to 25 with service

Option to purchase up to 5 extra days

Enrolled in Group Personal Pension schemes

Discretionary bonus scheme

Access to discounts on well-being and lifestyle

Wagestream Money Management app

Support from Learning and Development Hub

Life Assurance

Daily fruit basket

Tea and coffee provided

Work from Home - Mondays and Fridays

Social events and Christmas party

Seasonal Sample Sales

Volunteer Day with charity

Qualifications

• Retail experience is highly desirable.
• Strong Excel skills required (Pivot Table, Vlookup).
• Ability to demonstrate numerical competency.

Responsibilities

• Assist in retail stock allocation and raising purchase orders.
• Manage supplier confirmation and intake delivery schedule.
• Produce accurate weekly trade reports and analyses.

Skills

Excel (Pivot Table, Vlookup)

Numerical competency

Word

Outlook

Tools

Dynamics NAV

Mplan

TXT

BI

Job description

Our Role

The core responsibility of the Merchandising Administration Assistant is to assist the Merchandising team in all aspects, with a focus on retail stock allocation, raising purchase orders, managing intake levels, and general administration.

What you'll be doing

Purchase order & Intake management

• To raise purchase orders and ensure all orders are correctly maintained on the system, demonstrating awareness of key dates, lead times, and critical path deadlines.
• To ensure that information such as price, quantity, delivery date, and supplier are correctly maintained.
• To manage supplier confirmation and intake delivery schedule.
• To keep up to date with Buying, QA, and Suppliers in weekly Critical Path meetings and flag availability issues to the Assistant Merchandiser.

Allocations

• To efficiently allocate stock to stores, review store grading and IAQs, and ensure optimums are set correctly across all channels.
• To work closely with Branch Merchandising and respond promptly to store queries.
• To develop a thorough working knowledge of the allocation system to maximize retail sales and profit.
• To ensure weekly replenishment aligns with forecasts and trade actions.

Trading

• To produce accurate weekly trade reports, end-of-season, and ad-hoc analyses.
• To review weekly sales at option level and suggest trading actions.
• To update central reports such as Back Order, Out of Stock, and Availability Reports weekly.

Merchandising Systems

• To develop a thorough working knowledge of all Merchandising systems—namely Dynamics NAV, Mplan, TXT, and BI.
• To ensure product seasonality is correctly set up and maintained within Mplan and TXT systems.

Commercial Awareness

• To undertake regular store visits, produce business reports, and follow up on action plans.
• To undertake competitor visits and provide relevant feedback.
• To understand critical dates and deadlines in planning and trading.
• To build relationships with key stakeholders.

Training and development

• To suggest improvements to working practices and systems.
• To participate actively in team activities and training.

The skills & experience that you’ll need

• Strong skills in Excel (Pivot Table, Vlookup), Word, and Outlook.
• Retail experience is highly desirable.
• Ability to demonstrate numerical competency.

What we’ll offer you

At The White Company, we value employees who go the extra mile for customers, rewarding them with benefits and competitive salaries.

• Discount - Up to 50% and access to Sample Sales
• Holiday - 23 days, rising to 25 with service
• Holiday Buy - Option to purchase up to 5 days
• Pension Scheme - Enrolled in Group Personal Pension schemes
• Bonus - Discretionary bonus scheme (eligibility applies)
• Perkplace Benefits Platform – Discounts on well-being and lifestyle
• Wagestream Money Management app - Financial wellbeing support
• Continued Development – Support from our Learning and Development Hub
• Life Assurance

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Work from Home - Mondays and Fridays
• Social events and Christmas party
• Seasonal Sample Sales
• Volunteer Day with charity
• Great location near transport links and Westfield shopping centre

Our Equality, Diversity, and Inclusion statement of commitment

We are committed to creating an inclusive culture that values diverse backgrounds and identities, ensuring everyone can bring their authentic selves to work, feel valued, and respected.

Our Sustainability statement of commitment

We aim to build a sustainable legacy, reflecting our commitment to the environment and future generations in all we do.