Merchandising Admin Assistant

The White Company; London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company is seeking a Merchandising Administration Assistant to support the team in stock management and purchase orders. The role includes responsibilities for supplier coordination, trade reporting, and commercial awareness. Ideal candidates should have strong Excel skills and retail experience.

Benefits

Up to 50% discount and access to regular Sample Sales

23 days holiday rising to 25 with length of service

Opportunity to buy up to 5 days holiday

Enrolled in Group Personal Pension schemes

Discretionary bonus scheme available

Wagestream Money Management app

Daily fruit basket

Option to work from home on Mondays and Fridays

Christmas party/social events throughout the year

Volunteer Day with a charity of your choice

Qualifications

• Strong skills in Excel (Pivot Table, Vlookup), Word and Outlook.
• Retail experience highly desirable.
• Ability to demonstrate numerical competency.

Responsibilities

• Assist the Merchandising team with stock allocation, purchase orders, and administration.
• Manage supplier confirmations and intake delivery schedules.
• Produce weekly trade reports and suggest trading actions.

Skills

Excel

Numerical competency

Retail experience

Job description

Our Role

The core responsibility of the Merchandising Administration Assistant is to assist the Merchandising team in all aspects, with focus on retail stock allocation, raising purchase orders, managing intake levels and general administration.

What you'll be doing

Purchase order & Intake management

• To raise purchase orders and ensure that all orders are correctly maintained on the system. To demonstrate awareness of key dates, lead times and critical path deadlines.
• To ensure that information such as price, quantity, delivery date and supplier are correctly maintained.
• To manage supplier confirmation and intake delivery schedule.
• To keep up to date with Buying, QA and Suppliers in weekly Critical Path meetings. To ensure availability issues are flagged to Assistant Merchandiser.

Allocations

• To efficiently allocate stock to stores, to review store grading and IAQs, to ensure optimums are set correctly at all times across all channels.
• To work closely with Branch Merchandising, and respond promptly to store queries.
• To develop a thorough working knowledge of the allocation system, and use it to maximise retail sales and profit.
• To ensure weekly replenishment is in line with forecast and trade actions.

Trading

• To produce accurate and comprehensive weekly trade report, end of season and ad-hoc analysis.
• To review weekly sales at option level and suggest trading actions.
• To update central reports i.e. Back Order Report, Out of Stock Report and Availability Report each week.

Merchandising Systems

• To develop a thorough working knowledge of all Merchandising systems – namely, Dynamics NAV, Mplan, TXT and BI.
• To ensure product seasonality is correctly set up and maintained within Mplan and TXT systems.

Commercial Awareness

• To undertake regular store visits. To produce appropriate business reports after each visit and follow up action plans.
• To undertake competitor visits on a regular basis and feedback any relevant points.
• To understand the critical dates and deadlines in both the planning and trading process.
• To build relationships with key business stakeholders.

Training and development

• To instigate appropriate improvements to working practices and systems.
• To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.

The skills & experience that you’ll need

• Strong skills in Excel (Pivot Table, Vlookup) , Word and Outlook.
• Retail experience highly desirable
• Ability to demonstrate numerical competency

What we’ll offer you

At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.

• Discount -Up to 50% discount and access to regular Sample Sales
• Holiday - 23 days rising to 25 with length of service
• Holiday Buy – opportunity to buy up to 5 days holiday
• Pension Scheme - enrolled in our Group Personal Pension schemes upon joining the business.
• Bonus - In addition to our competitive salaries, all our employees are entitled to join a discretionary bonus scheme (based on policy eligibility)
• Perkplace Benefits Platform – offering a variety of discounts across well-being and lifestyle
• Wagestream Money Management app - access to Wagestream gives you power over your pay and supports financial wellbeing
• Continued Development – We offer structured support from our own in-house Learning and Development Hub
• Life Assurance

Additional Benefits

• Fruit basket daily
• Tea and coffee provided
• Working from Home - option to work from home on Mondays and Fridays
• Social - Christmas party/social events throughout the year
• Seasonal Sample Sales
• Volunteer Day - with a charity of your choice
• Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping centre with shops restaurants/bars/cinema and gyms

Our Equality Diversity and Inclusion statement of commitment

At The White Company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.

We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated. Where you can feel you belong.

We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.

We'd love you to join us on our journey.

Our Sustainability statement of commitment

We are committed to building a sustainable legacy that will enable a brighter future for people and our planet.’ We believe this should be reflected in everything we do.