Rota Co-ordinator (Internal Only)

Royal Devon; Exeter; Hybrid; GBP 28,000 - 31,000; Part time

Benefits offered by this job

NHS Pension

Car lease scheme

Cycle to work

Salary sacrifice nursery onsite

Staff discounts

Job summary

Royal Devon University Healthcare NHS Foundation Trust is seeking a proactive Rota Co-ordinator to join the Orthopaedic team at Wonford. You will manage staffing rotas, coordinate cover and maintain records, supporting clinicians and management with high-quality administrative service.

The role emphasizes planning, organisation and confidential handling of information in a busy NHS setting. A collaborative, problem-solving approach is essential for daily operations.

Qualifications

• Strong administration and organisational skills are essential.
• Ability to prioritise workloads and work under pressure.
• Excellent communication with staff at all levels.

Responsibilities

• Day-to-day management of staffing rotas.
• Provide planning, negotiating and organisational support for staffing cover.
• Provide high quality personal assistance to the management team when needed, with initiative and supervision.
• Ensure information remains secure and confidential at all times.
• Maintain a professional image of the Trust at all times.
• Coordinate medical staffing rotas and ensure safe and effective cover.
• Manage absences and support clinical teams with accurate records and systems.
• Liaise with Consultants, Junior Doctors, Managers, HR and multidisciplinary teams.
• Provide excellent customer service in a professional and calm manner.
• Enjoy problem-solving, teamwork and making a difference in a busy healthcare environment.

Skills

Administration

Organisational skills

Prioritisation

Communication

Excel & rota systems

Teamwork

Customer service

Tools

Excel

Rota/database systems

Job description

• This post will be responsible for the day to day management of staffing rotas.
• This post will ensure excellent planning, negotiating and organisation to provide adequate staffing cover, including any staff with external contractual commitments.
• This post will provide high quality personal assistance to the management team including responsible administrative support in their absence, using own initiative and working without supervision.
• Ensure all information is secure, and confidentiality of information is maintained at all times
• Ensure the professional image of the Trust is maintained at all times

About the Role

More detail about the role

We are looking for an organised and proactive Rota Co-ordinatorto join our busy Orthopaedic team based at RDE Wonford Site PEOC Department, working alongside another Rota Co-ordinator to help deliver effective staffing support across the department.

This is a fast-paced and varied role where excellent communication, planning and organisational skills are essential. You will be responsible for coordinating medical staffing rotas, ensuring safe and effective cover, managing absences, supporting clinical teams and maintaining accurate records and systems.

You’ll work closely with Consultants, Junior Doctors, Managers, HR and multi-disciplinary teams, providing high-quality administrative support while helping to ensure the smooth day-to-day running of the service.

We are seeking someone who:

• Has strong administration and organisational skills
• Can prioritise workloads and work under pressure
• Communicates confidently with staff at all levels
• Is experienced in using Microsoft Office and rota/database systems - strong emphasis on Excel and the use of spreadsheets
• Works well independently and as part of a supportive team
• Provides excellent customer service in a professional and calm manner

This is an excellent opportunity for someone who enjoys problem-solving, teamwork and making a real difference in a busy healthcare environment.

Informal visits are welcome and very much encouraged! This will give you the chance to meet the team and ask those important questions prior to interview.

Working Pattern:30 hours per week, worked either as 6-hour days across 5 days (Monday to Friday) or 7.5-hour days across 4 days. The successful candidate must be available to work on Fridays.

For further information, or to arrange an informal visit, please contact:Jade Auger (ALM) Admin Line Manager via email [e-mail] orGemma Beer (ASM) Admin Service Manager via email [e-mail] . You can also call us directly on 01392 403569to arrange a visit and meet the team.

This is an internal vacancy for Royal Devon employees, therefore Bank workers are currently not eligible to apply for this vacancy.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation TrustandNorthern Devon Healthcare NHS Trust.

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Our values are at the heart of everything we do, click here to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• The NHS Pension scheme (one of the most generous and comprehensive in the UK).
• Cycle to work scheme

These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.

• Salary Band 4: £28,392 - £31,157 per annum pro rata
• Frequency Annual
• Vacancy Reference 185-52495-14421
• Contract Type Permanent
• Closing Date 18 October, 2026
• Job Category Administration