Band 4 Medical Staffing Coordinator

BHR Hospitals; Romford; Hybrid; GBP 33,000 - 36,000; Full time

Job summary

BHRUT is seeking a Rota Coordinator to support paediatrics, neonates and the children’s ED by planning, maintaining and distributing medical rotas, ensuring safe staffing and EWTD compliance. The role is full-time and on-site at Romford, with no hybrid options.

You will work closely with doctors, consultants and managers to manage rota changes, cover arrangements and workforce planning, helping to reduce locum expenditure while maintaining high-quality patient care.

Qualifications

• Experience of working in an acute NHS hospital trust
• Experience using Healthroster
• Previous experience in medical staffing or equivalent role
• Understanding of HR policies and procedures such as - Medical & Dental terms and conditions
• Educated to GCSE/O’Level standard
• Evidence of on-going personal/professional development

Responsibilities

• Assist Clinical Director / Clinical Lead / General Manager / Service Manager in providing effective medical cover within the Directorate
• Maintain the medical staff, review the workload of the group and coordinate support
• Ensure adequate cover for annual leave, sickness within budgetary limits by recording absence of all medical staff and assisting in administering the sickness policy
• Alert General Manager and Clinical Lead when staff require interviews in line with the sickness policy
• Assist in workforce planning and rota management to optimise staffing and reduce locum expenditure

Skills

Experience NHS hospital trust

Healthroster

Medical staffing experience

Education

GCSE/O’Level standard

Ongoing personal/professional development

Job description

Site Children Management Town Romford Salary £33,262 - £36,027 Per Annum HCA inclusive Salary period Yearly Closing 28/10/2026 23:59

PEOPLE are at the HEART of everything we do

This video gives a flavour of what it is like to work at our Trust and why some of our staff love working here

Are you highly organised, proactive and enjoy working in a fast-paced environment? We have an exciting opportunity to join our Children's Directorate as a Rota Coordinator, supporting medical staffing across Paediatrics, Neonates and Children's Emergency Department services.

You will be responsible for planning, maintaining and distributing medical rotas, ensuring safe staffing levels and compliance with the European Working Time Directive (EWTD) and 2016 Junior Doctor Contract. Working closely with doctors, consultants and managers, you will manage rota changes, coordinate cover arrangements, escape staffing concerns and support effective workforce planning.

This role plays a key part in ensuring safe patient care while helping to reduce locum expenditure through the effective deployment of existing staff.

Please note: This is a full-time, on‑site position only. The postholder is required to work from Trust premises and remote or hybrid working is not available for this role.

Main duties of the job

To assist the Clinical Director / Clinical Lead / General Manager / Service Manager in providing effective medical cover within the Directorate

To assist the Clinical Director / Clinical Lead / General Manager / Service Manager in maintaining the medical staff, reviewing the workload of the group and coordinating support

Assist the Clinical Director / Clinical Lead / General Manager / Service Manager in ensuring adequate cover for annual leave, sickness within budgetary limits by

Recording absence of all medical staff and assist in administrating the Trust sickness policy, alerting the General Manager and Clinical Lead of those individuals who require interviews in line with the sickness policy

Working for our organisation

We’re an organisation that is getting better and better and our improvements are driven by a determination to deliver care we’re proud of and our patients are happy with.

They are benefitting from a new electronic patient record (we were the last acute trust in London to introduce one) and our maternity services have been rated good by the Care Quality Commission.

We operate from two main sites – KGH in Goodmayes and Queen’s Hospital in Romford. We have two busy emergency departments with more than 346,000 people visiting them last year. We’re campaigning to secure the £35m we need to transform the A&E at Queen’s and get rid of corridor care.

We’re proud of our regional Neurosciences Centre, Radiotherapy Centre and Hyper Acute Stroke Unit. We’re also part of the North East London Cancer Alliance.

We run a Women’s Health Hub in Ilford; an Ageing Well Centre in Hornchurch; and Community Diagnostic Centres (CDC) at Barking Community Hospital and at St George’s Health and Wellbeing Hub. These CDCs are open 12 hours a day, 7 days a week.

The majority of our 8,400 staff – who come from 146 different countries - live in the three diverse London boroughs we serve and are from black, Asian and minority ethnic groups. Many can work flexibly and more than 400 of them are on our Ofsted accredited apprenticeship programmes. We’re proud to be a London Living Wage employer.

Detailed job description and main responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification.

The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.

Applicants are advised to read all the information on the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form.

Person specification

Education/ Qualifications

• Educated to GCSE/O’Level standard
• Evidence of on-going personal/professional development

Skills/ Abilities

• Experience of working in an acute NHS hospital trust
• Experience using Healthroster
• Previous experience in medical staffing or equivalent role

Experience/ Knowledge

• Understanding of HR policies and procedures such as - Medical & Dental terms and conditions

Certificate of Sponsorship In line with UKVI guidance, we are unable to provide a Certificate of Sponsorship for Band 2 and Band 3 roles.

Recruitment process We may close vacancies before the advertised closing date if we receive a high volume of applications. All communication regarding your application will be sent by email, so please check your inbox and junk folder regularly.

Inclusion BHRUT is committed to creating an inclusive workplace and welcomes applications from all sections of the community. Applicants who declare a disability under the Equality Act 2010 or identify as a Care Leaver and choose to be considered under our Disability Confident or Care Leaver schemes will be guaranteed an interview where they meet the essential criteria.

Safeguarding BHRUT is committed to safeguarding children and adults at risk. All employees are expected to share this commitment and follow the Trust's safeguarding policies.

Smoke-free Trust BHRUT is a smoke‑free Trust. All employees are expected to comply with our smoke‑free policy.