Medical Secretary Team Leader

NHS Jobs; Preston; On-site; GBP 21,000 - 27,000; Full time

Job summary

Lancashire Teaching Hospital NHS Foundation Trust is seeking an experienced administrator to provide direct support to Community Paediatric Consultants. The role focuses on managing complex diaries, scheduling clinics, and coordinating multidisciplinary meetings across ASD and ADHD pathways.

Responsibilities include organizing meetings, preparing agendas, taking minutes, arranging rooms, and producing accurate correspondence via TPRO/Accurx.

Qualifications

• Experience managing complex diaries and coordinating multi-disciplinary meetings.
• Ability to produce letters and correspondence accurately (TPRO/Accurx).
• Experience with arranging rooms and clinic space utilisation.

Responsibilities

• Provide direct support to Community Paediatric Consultants and admin teams.
• Coordinate diaries, clinics, appointments and multidisciplinary meetings across ASD and ADHD pathways.
• Prepare meeting agendas and take minutes; distribute documentation and track action items.

Skills

Diary management

Meeting coordination

Minute taking

Correspondence drafting

Tools

TPRO/Accurx

Job description

You will provide direct, proactive support to Community Paediatric Consultants, effectively managing complex diaries and ensuring the efficient scheduling of clinics, appointments, and multidisciplinary meetings across ASD and ADHD pathways. Organise meetings as required, to include preparation of agendas and minute taking, co-ordinating follow up action as required to ensure that decisions / recommendations are implemented. Attend meetings in order to take minutes and produce / distribute documentation as required. Where needed, ensuring that an appropriate room has been arranged. Accurate production of letters and other correspondence via TPRO/Accurx for our dedicated consultants and clinical teams . a Taking responsibility as a T-PRO/Accurx super user within Community services and supporting Acute if required. To provide direct support to the Business Support Manger, Senior Service Manager & Deputy Service within Community services escalating and reporting when necessary. Responsible for ensuring Health Rosters are completed and correctly inputted for authorisation at month end. Chase any missing shifts or anomalies with staff Complete and submit corporate workforce Healthroster Amendment forms after lockdown Responsible for calculating annual leave allowance for your cohort of staff and submitting to E-roster team prior to new financial year To represent the Community Paediatric Services, responding to external and internal telephone queries from staff, patients and others and referring to appropriate person. The role also includes responsibility for the operational oversight of the building, including the coordination of room bookings and clinic space utilisation, ensuring facilities are used efficiently to support service delivery. Chase progress on all issues with appropriate staff on behalf of the Paediatric Services ensuring deadlines are met, such as clinical outcomes, clinical correspondence Take responsibility for the day to day supervision of the administration team. Co-ordinate leave request within the Community Paediatric administration teams ensuring staffing numbers for service delivery are adhered to. Check and authorise timesheets on E-roster. Record sickness episodes on E-rosters. Undertake return to Welcome Back Meetings following sickness period. Arranging 1:1's and conducting appraisals within the Acute admin team ensuring appraisals are completed within the appropriate time scales. Assist in the recruitment of new staff within the Division. Training of new starters to the team ensuring each new starter has a training matrix in place Liaise directly with the Children's Outpatients Booking Supervisor ensuring clinics are fully maximised Provide any ad hoc support within the Division support accordingly.

Lancashire Teaching Hospital NHS Foundation Trust

Lancashire Teaching Hospital NHS Foundation Trust

Lancashire Teaching Hospital NHS Foundation Trust