Medical Secretary - Medicine

NHS; York and North Yorkshire; On-site; GBP 24,000 - 26,000; Full time

Job summary

Join a leading healthcare provider NHS as an administrator to support the secretarial team. You will play a crucial role in ensuring the smooth operation of clinical workflows and provide excellent patient care by managing records and correspondence effectively. With responsibilities in an integrated care setting, you'll be part of a dedicated team focused on quality and compassion in patient services.

Qualifications

• Experience supporting senior management functions in an office setting.
• Knowledge of NHS Constitution & 'Understanding the New NHS'.
• Proficiency in Bighand and Microsoft Office or equivalent.

Responsibilities

• Providing comprehensive administrative and secretarial service to the consultant workforce.
• Maintaining patient records, managing correspondence, and organizing meetings.
• Deputising for the Line Manager and supporting team members.

Skills

Good interpersonal and communication skills

Good organisational skills

Ability to prioritize effectively under pressure

Ability to work autonomously and proactively

Education

RSA/OCR level 2 in word/text processing or equivalent experience

Tools

Microsoft Office

Bighand

SystmOne

Job description

This is an exciting opportunity to work within integrated care to support the secretarial team with providing accurate, relevant and timely information to support clinical staff and peers in delivering high quality patient care and meeting the business needs of the Trust.

You will be based at Airedale General Hospital working as part of an administration team to provide a comprehensive administrative service. We are looking for someone with OCR and Text Processing qualifications or experience and excellent communication skills to support the team and Business Manager in the day-to-day running of the service.

You will enjoy excellent support networks and peer review/supervision along with the opportunity to work with our friendly and enthusiastic team.

If you have these skills, can work both as a team member and independently then we would like to hear from you.

1 x 37.5 hours per week

1 x 23 hours per week

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK, we would welcome your application. If your visa expires or there is a change in status during your employment, the Trust will review your employment which may result in termination to comply with immigration legislation.

Main duties of the job

To work as part of a secretarial team to provide a comprehensive administrative and secretarial service to the consultant workforce. Support the Patient Service Manager and Hub Leader in the day-to-day running of the specialty secretarial team. Ensure compliance with the NHS Constitution and be familiar with NHS England Guidance 'Understanding the new NHS'.

About us

We are committed to innovative service delivery. We are a national centre for telemedicine, introduced telehealth to UK offender healthcare, and support patients in care homes. Supported by 400 volunteers, we have strong links with Bradford University, Craven College, and Leeds City College to inspire future workforce.

We seek staff who embrace our Right Care behaviours of compassion, quality, and teamwork to improve patient care.

Job responsibilities

Main duties include supporting the specialty team with administrative tasks, maintaining patient records, supporting clinical workflows, managing correspondence, and organizing meetings. The role involves creating and maintaining effective patient and file management systems, managing workload to meet deadlines, and supporting team development and training. Deputising for the Line Manager and supporting team members are also part of the role.

Work flexibly within core hours, support the team, and participate in team meetings and training. Oversee the day-to-day work of administrative staff within the team.

Person Specification

Skills

• Ability to work autonomously and proactively
• Good interpersonal and communication skills
• Good organisational skills
• Ability to prioritize effectively under pressure
• Proficiency in Bighand

Qualifications

• RSA/OCR level 2 word/text processing or equivalent experience

Experience

• Supporting senior management functions in an office setting

Knowledge

• Knowledge of NHS Constitution & 'Understanding the New NHS'
• Proficiency in Microsoft Office or equivalent
• SystmOne experience

Disclosure and Barring Service Check

This post requires a DBS check due to the nature of the role.

Salary: £24,625 to £25,674 per annum, pro-rata.