Medical Secretary - Surgical Division (Band 3)

NHS; York and North Yorkshire; On-site; GBP 24,000 - 26,000; Full time

Job summary

An exciting opportunity has arisen for a Medical Secretary in the Surgical Division at NHS. The successful candidate will manage administrative tasks supporting various surgical departments and contribute to the delivery of quality patient care. This role requires strong organisational skills, teamwork, and a passion for working within the NHS.

Qualifications

• Experience in administration/office supporting senior management.
• Previous NHS experience is an advantage.
• Competent use of Microsoft Office or similar software is required.

Responsibilities

• Support the administration service within the Surgical Administration Team.
• Assist in the day-to-day running of the specialty administration.
• Ensure compliance with NHS guidelines and quality of care.

Skills

Organisational skills

Time management

Teamwork

Attention to detail

Education

RSA/OCR level 2 word/text processing

Tools

Microsoft Office Software

Bighand Audio Typing Software

SystmOne

Job description

Medical Secretary - Surgical Division (Band 3)

We are looking for a current secretary, or an aspiring secretary, to join our team. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in the Surgical Division (mainly based in Colorectal/General Surgery but the post holder will be required to work across Breast, Vascular, Gastroenterology and Urology as required).

The post holder will be required to support the administration service predominantly within the Surgical Administration Team, with the flexibility to cover across the wider services where required if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.

Main duties of the job

To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.

This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.

In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance 'Understanding the new NHS' (details of which can be found in the links section of NHS Jobs).

About us

Airedale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.

Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.

We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.

We provide services from our main hospital site, Airedale Hospital, and at other locations across the community - such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.

Job responsibilities

To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.

This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.

In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance Understanding the new NHS (details of which can be found in the links section of NHS Jobs).

Person Specification

Qualifications

• RSA/OCR level 2 word/text processing or equivalent experience

Experience

• Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.
• Previous NHS experience

Knowledge

• Competent in Microsoft Office Software or equivalent administrative programs.
• Bighand or other Audio Typing Software
• SystmOne or other electronic health systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Patient Service Manager for Surgery & Endoscopy

£24,625 to £25,674 a yearper annum / per rota