Medical Secretary/Administrator

NHS Scotland; Kirkcaldy; On-site; GBP 24,000 - 32,000; Full time

Job summary

An established industry player is seeking an organised individual to join their Sexual Health medical team. This role involves providing comprehensive secretarial and clerical support, including managing appointments, audio typing, and drafting essential documents. The ideal candidate will have a strong background in healthcare administration, proficiency in NHS TrakCare, and excellent organisational skills. Join a dedicated team that values equality and diversity, and contribute to the health and well-being of the community. This fixed-term opportunity offers a chance to make a meaningful impact in a supportive environment.

Qualifications

• Proficiency in NHS TrakCare and audio typing required.
• SVQ3 or HND in relevant field or significant healthcare secretarial experience.

Responsibilities

• Provide secretarial support to the Sexual Health medical team.
• Manage workflow of vasectomy administration and schedule appointments.

Skills

NHS TrakCare

Audio typing

Microsoft Office

Communication skills

Organisational skills

Time management

Education

SVQ3 or HND in a relevant field

Significant secretarial experience in healthcare

Job description

We are looking for an outgoing and organised individual to provide comprehensive secretarial and clerical support to the Sexual Health medical team. This includes booking, rescheduling, and cancelling appointments, managing waiting lists, audio typing, and drafting correspondence, reports, and outpatient clinic documents with high accuracy and within satisfactory timescales. The role also involves organising and attending meetings, producing draft minutes, and maintaining action trackers for review by the Sexual Health Consultant.

The successful candidate will be responsible for managing the workflow of vasectomy administration, scheduling appointments, and supporting the wider sexual health team with meeting organisation and minute-taking. Additionally, you will gather and collate statistical data accurately, ensuring deadlines are met.

Applicants should have an SVQ3 or HND in a relevant field, or significant secretarial experience in a healthcare setting with familiarity in medical terminology. Proficiency in NHS TrakCare is essential, along with excellent keyboard skills, a minimum typing speed of 45 words per minute, and experience in audio typing/digital dictation. Good knowledge of Microsoft Office, especially intermediate Excel skills, and strong communication, organisational, and time management skills are required. Knowledge of Patient Hub is advantageous. The ability to work independently and as part of a team with minimal supervision is also important.

For an informal discussion, please contact Tracy Aitchison, Sexual Health Administration Manager, at 01592 729273.

Fixed Term/Secondment Opportunity –

Existing NHS employees should discuss this opportunity with their line manager. The secondment policy can be found here. Without approval from your current line manager, you cannot proceed with the application. External applicants with continuous NHS service must also follow this process.

Note: Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check. If classified as a "regulated role," appointment will be subject to joining the PVG Scheme. Any updates to requirements will be confirmed by the Hiring Manager or Recruitment Team. For details, visit: Disclosure Scotland Changes.

A requirement of this post is to join the PVG Scheme prior to appointment.

NHS Fife is legally obliged to verify that all employees are entitled to work in the UK. If you are not a UK or Irish national, please confirm your right to work in your application.

NHS Scotland promotes equality and diversity, aiming for a workforce that is representative and respectful. We welcome applications from all sections of society.