Medical Secretary/Administrator

NHS National Services Scotland; Brae; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is looking for an organized and outgoing individual to join their Sexual Health Team as a Secretarial and Clerical Support. In this role, you will provide essential administrative support, including managing appointments and producing documentation with high accuracy. Your strong communication and organizational skills will be key in ensuring the smooth operation of the team. This is a fantastic opportunity to contribute to a vital healthcare service while working in a supportive environment that values diversity and equality.

Qualifications

• Experience in audio typing/digital dictation with a minimum typing speed of 45 wpm.
• Familiarity with medical terminology and NHS systems.

Responsibilities

• Provide comprehensive secretarial support to the Sexual Health medical team.
• Manage appointments, workflow, and administration for vasectomy services.

Skills

Audio typing

Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Time management

Education

SVQ3 or HND in relevant field

Significant secretarial experience in healthcare

Tools

NHS TrakCare

Patient Hub

Job description

Job Title: Secretarial and Clerical Support - Sexual Health Team

We are seeking an outgoing and organized individual to provide comprehensive secretarial and clerical support to the Sexual Health medical team. The role includes:

1. Booking, rescheduling, and cancelling appointments, including waiting list administration.
2. Audio typing, drafting, and typing correspondence, reports, and outpatient clinic documentation, ensuring high accuracy within specified timescales.
3. Organizing and attending meetings, producing draft minutes, and action trackers for approval by the Consultant in Sexual Health.
4. Managing workflow and administration for vasectomy services, scheduling appointments, and organizing team meetings with minute-taking.
5. Gathering and collating statistical data accurately to meet deadlines.

Candidate Requirements

Applicants should have:

• An SVQ3 or HND in a relevant field, or significant secretarial experience in healthcare, with familiarity with medical terminology.
• Proficiency with NHS TrakCare and Microsoft Office, including intermediate Excel skills.
• Excellent keyboard skills, with a minimum typing speed of 45 words per minute, and experience in audio typing/digital dictation.
• Strong communication, interpersonal, organizational, and time management skills.
• Knowledge of Patient Hub is advantageous.
• The ability to work independently and as part of a team with minimal supervision.

Additional Information

For an informal discussion, contact Tracy Aitchison, Sexual Health Administration Manager, at 01592 729273.

This is a fixed-term/secondment opportunity. Existing NHS employees should discuss this with their line manager. External applicants with NHS service must meet the same criteria.

Note: Due to legislative changes from 1 April 2025, this role may require a different level of criminal records check, including potential PVG Scheme membership. All employees must be legally entitled to work in the UK.

NHS Fife is committed to equality and diversity and encourages applications from all sections of society.