Personal Secretary - Admin

NHS National Services Scotland; Hamilton; On-site; GBP 22,000 - 30,000; Part time

Job summary

Eine etablierte Organisation im Gesundheitswesen sucht eine selbstmotivierte Person, die die Sekretariats- und Verwaltungsaufgaben für das Team übernimmt. In dieser Rolle werden Sie die Effizienz des Büros durch ausgezeichnete Kommunikations- und Organisationstalente unterstützen. Sie werden in einem unterstützenden Umfeld arbeiten, das Ihnen die Möglichkeit bietet, Ihre Fähigkeiten weiterzuentwickeln und Ihre Karriere voranzutreiben. Wenn Sie eine Leidenschaft für die Gesundheitsversorgung haben und gerne in einem dynamischen Team arbeiten, ist diese Gelegenheit ideal für Sie.

Benefits

27 Tage Jahresurlaub

8 Tage öffentliche Feiertage

Mitgliedschaft im NHS-Pensionsschema

Bezahlter Krankheitsurlaub

Betriebliche Gesundheitsdienste

Mitarbeiterberatung

Work-Life-Balance-Politik

Qualifications

• Erfahrung in der Sekretariatsarbeit oder relevante Erfahrung.
• Gute Kenntnisse der Microsoft-Pakete und genaue Tastaturfähigkeiten.

Responsibilities

• Bereitstellung eines effektiven und umfassenden Sekretariatsdienstes.
• Unterstützung des Senior Managers bei administrativen Aufgaben.

Skills

Kommunikationsfähigkeiten

Organisationstalent

Zeitmanagement

Fähigkeit, unter Druck zu arbeiten

Selbstmotivation

Education

HNC/SVQ in secretarial studies

Tools

Microsoft Office

Datenbanksysteme

Job description

The Role

To provide an effective, efficient and comprehensive service to the Senior Manager incorporating a range of secretarial and administrative duties to ensure the smooth running of the office.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• Self-motivated person with excellent communication and organisational skills.
• Qualifications (HNC/SVQ in secretarial studies) and secretarial experience or relevant experience
• Good knowledge of Microsoft packages and accurate keyboard skills
• Excellent time management skills
• Ability to liaise with staff at all levels
• Ability to work under pressure

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

It would be great if you also have

• Working knowledge of NHS appointment system
• Knowledge of Microsoft Office and database systems
• Knowledge of confidentiality and date protection
• Proficient in audio typing
• Excellent telephone manner
• Car driver with a full, valid UK/EU/EEA licence

Contract type

Fixed Term for 8 months

Part Time

32 hours

Please note this is a part time post and the salary for this position will be pro-rata.

Please note this is a fixed term post for 8 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment.

The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in the Admin team within Udston Hospital

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Maggie Sinclair on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Lynn Deas, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire’s benefits include:

• A minimum of 27 days annual leave increasing with length of service

• A minimum of 8 days of public holidays

• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)

• Paid sick leave increasing with length of service

• Occupational health services

• Employee counselling services

• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.