Medical Secretary/Administrator

TN United Kingdom; Kirkcaldy; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an organised and outgoing Medical Secretary/Administrator to join their Sexual Health team. This role involves providing essential clerical support, including appointment management, audio typing, and meeting coordination. The ideal candidate will have a strong background in healthcare administration, familiarity with medical terminology, and proficiency in NHS TrakCare. Excellent communication and organisational skills are crucial for success in this position. Join a dynamic team dedicated to delivering high-quality healthcare services and make a meaningful impact in the community.

Qualifications

• Proficiency in audio typing and digital dictation is essential.
• Experience in a healthcare setting with medical terminology is required.

Responsibilities

• Provide comprehensive secretarial support to the Sexual Health medical team.
• Organise and maintain workflow for vasectomy administration and appointments.

Skills

Audio Typing

Microsoft Office

Communication Skills

Organisational Skills

Interpersonal Skills

Time Management

Education

SVQ3 or HND in relevant field

Significant secretarial experience in healthcare

Tools

NHS TrakCare

Microsoft Excel

Patient Hub

Job description

Medical Secretary/Administrator, Kirkcaldy

Client:

NHS Fife

Location:

Job Category:

-

EU work permit required:

Yes

Job Reference:

c4b99a068146

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

Job Description:

We are looking for an outgoing and organised individual to provide a comprehensive secretarial and clerical support to the Sexual Health medical team. This will primarily be booking, rescheduling, cancelling appointments, including waiting list administration, audio typing, drafting and typing correspondence, reports and out-patient clinic typing achieving a high level of accuracy within satisfactory timescales. You will be required to organise and attend meetings producing draft minutes and action trackers for subsequent agreement by the Consultant in Sexual Health.

You will be responsible for organising and maintaining the workflow of the vasectomy administration as well as organizing and scheduling appointments, organising meetings for the wider sexual health team including minute taking. You will also gather and collate statistical data accurately ensuring timescales are met.

To be considered for this role, you should have an SVQ3 or HND in a relevant field, or possess significant secretarial experience in a healthcare setting, including familiarity with medical terminology. Proficiency with the NHS TrakCare application is essential, along with excellent keyboard skills, a minimum typing speed of 45 words per minute, and expertise in audio typing/digital dictation. You should also be well-versed in Microsoft Office applications, with intermediate knowledge of Microsoft Excel. Strong communication, interpersonal, organisational, and time management skills are essential. Knowledge of Patient Hub would be advantageous. You should be capable of working both independently and as part of a team, with minimal supervision.