Medical Secretary

Ayrshireandarrangp; Kilwinning; On-site; GBP 18,000 - 26,000; Part time

Job summary

Oxenward Surgery in Kilwinning, Ayrshire, is seeking an experienced and highly organised Medical Secretary to join our busy team on a permanent part-time basis, working 30 hours per week over 5 days with full flexibility. The role includes ad-hoc reception cover and handling audio typing, minute-taking, meeting scheduling, and liaising with patients, NHS colleagues and external organisations.

The successful candidate will manage a varied workload, work efficiently under pressure, and maintain

Qualifications

• Excellent audio typing with high accuracy.
• Strong note-taking and minute-taking skills.
• Experience of scheduling and coordinating meetings.
• In-depth knowledge of GDPR, confidentiality, and information governance principles.
• Experienced in liaising with patients, external organisations and NHS colleagues.
• Exceptional attention to detail and accuracy.
• A professional, courteous, and empathetic manner.
• Excellent written and verbal communication skills.
• The ability to prioritise a demanding workload effectively and manage competing priorities.
• The ability to adapt and respond to the evolving needs of the practice.
• The ability to work independently while also being an effective member of a team.
• Proficiency in Microsoft Office applications and heathcare IT systems including EMIS, Docman, SCI Gateway and IGPR.

Responsibilities

• Provide medical secretarial support within a busy practice.
• Ad-hoc reception cover and reception duties as required.
• Manage documentation flow, correspondence and scheduling.
• Support clinicians and healthcare team within the practice.

Skills

Audio typing

Minute-taking

Scheduling meetings

GDPR / confidentiality

Liaising with patients and NHS

Attention to detail

Communication skills

Prioritisation

Independent & team player

MS Office

EMIS

Docman

SCI Gateway

IGPR

Tools

EMIS

Docman

SCI Gateway

IGPR

Job description

Oxenward Surgery
3 Oxenward Road
Kilwinning
Ayrshire
KA13 6EH

Oxenward Surgery is looking to recruit an experienced and highly organised Medical Secretary to join our busy and dedicated team on a permanent part time basis working 30 hours per week over 5 days with full flexibility.

The successful candidate will be able to manage a varied workload, work efficiently under pressure, and maintain a high level of accuracy and professionalism at all times.

Whilst the primary focus of the role is Medical Secretary, there will be an expectation to provide ad-hoc reception cover and undertake reception duties when required.

Must Haves

The ideal candidate must demonstrate:

• Excellent audio typing skills with a high degree of accuracy.
• Strong note-taking and minute-taking skills.
• Experience of scheduling and coordinating meetings.
• In-depth knowledge of GDPR, confidentiality, and information governance principles.
• Experienced in liaising with patients, external organisations and NHS colleagues.
• Exceptional attention to detail and accuracy.
• A professional, courteous, and empathetic manner.
• Excellent written and verbal communication skills.
• The ability to prioritise a demanding workload effectively and manage competing priorities.
• The ability to adapt and respond to the evolving needs of the practice.
• The ability to work independently while also being an effective member of a team.
• Proficiency in Microsoft Office applications and heathcare IT systems including EMIS, Docman, SCI Gateway and IGPR.

Desirable

The following skills and experience would be advantageous:

• Previous experience working as a Medical Secretary or in a medical, primary care, or healthcare environment.
• A working knowledge of IGPR processes.
• Familiarity with medical terminology and clinical correspondence.
• Knowledge of GP clinical systems and national and local NHS referral pathways.
• Experience supporting clinicians within a multidisciplinary healthcare setting.

Whilst applications are encouraged from individuals currently working in medical secretarial roles. Consideration may be given to candidates from other professional sectors with transferrable skills who have the ability to adapt quickly to a healthcare environment.

Closing date 28th August 2026