Medical Secretary

Ravenswood Medical Practice; Nacton; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

NHS Pension Scheme

Job summary

Ravenswood Medical Practice is seeking a part-time Medical Secretary to join our busy GP practice for two days a week (Monday and Friday). You will provide comprehensive secretarial and administrative support to GPs and the wider clinical team, handling medical correspondence, referrals, and patient records with discretion and accuracy.

We value reliability, flexibility and a proactive approach. The successful candidate will work closely with reception staff to ensure smooth running of the

Qualifications

• Excellent computer literacy and proficiency with Word, Excel and PowerPoint.
• Excellent organisational and administration skills.
• Ability to prioritise a busy workload.
• Knowledge of medical terminology.

Responsibilities

• Provide comprehensive secretarial support to GPs and clinical team.
• Type, prepare and process medical correspondence and reports.
• Process routine and urgent referrals to hospitals and healthcare services.
• Maintain accurate patient records and confidentiality.

Skills

Computer literacy

Organisational skills

Prioritisation

Medical terminology

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ravenswood Medical Practice has a vacancy for a part-time Medical Secretary to work 2 days (Monday and Friday).

We are looking for an enthusiastic Medical Secretary to join our busy, friendly GP Practice. We are looking for a reliable, hardworking and flexible person to join our team of receptionists.

Main duties of the job

Medical Secretary Key Responsibilities

Provide comprehensive secretarial and administrative support to GPs and the wider clinical team.

Type, prepare and process medical correspondence, reports, letters and other clinical documentation.

Process routine and urgent referrals to hospitals, consultants and other healthcare services, ensuring accuracy and timely submission.

Manage incoming clinical correspondence, ensuring documents are directed to the appropriate clinician for review and action.

Liaise with patients, hospitals, consultants and external healthcare providers to resolve administrative queries.

Monitor outstanding referrals, correspondence and administrative tasks, escalating delays or concerns where appropriate.

Maintain accurate patient records and ensure confidential information is handled securely and in accordance with practice policies.

Prioritise workload effectively, ensuring urgent tasks are dealt with promptly and routine work is completed within agreed timescales.

Support the preparation and processing of medical reports, insurance forms and requests for medical information.

Work collaboratively with colleagues to ensure the smooth and efficient running of the practice's administrative and secretarial services.

About us

You will be joining our large Medical Practice team consisting of 11 GPs, 4 paramedics, Nursing team of 9, Admin and Reception Teams serving a population of approximately 15,000 patients.

We are a friendly and forward-thinking PMS practice with patient care at the heart of what we do.

We offer -

Membership to NHS Pension Scheme

Excellent personal and professional support with training as appropriate.

Job responsibilities

Job Summary:

For details of the post please see attached the full job description. If you require any further information please do contact the practice.

Person Specification

Qualifications

• Excellent computer literacy (word, excel, powerpoint)
• Excellent organisational and administration skills.
• Ability to prioritise a busy workload
• Knowledge of medical terminology

Experience

• Experience of working within a medical setting
• Previous Secretarial experience
• Able to work on own initiative and within a team
• Flexible approach to work.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.