Medical Rota Co-Ordinator - Band 5

Royal Berkshire Nhs Foundation Trust; Reading; On-site; GBP 32,000 - 42,000; Full time

Job summary

Royal Berkshire NHS Foundation Trust is seeking a rota management professional to oversee medical staffing for junior doctors across acute care groups. The role includes planning rotas, coordinating locum cover, and liaising with Medical HR to optimise staffing and training requirements.

Key responsibilities include preparing weekly rotas, ensuring inductions and reporting for locum staff, and acting as a first point of contact for rota-related issues while supporting safe, cost-conscious

Qualifications

• Plan ahead and pre-empt rota gaps and ensure locum cover as necessary.
• Identify internal resources to cover gaps and encourage doctors to join locum bank.
• Ensure locums booked receive reporting instructions and induction materials, including EPR training and log in details.
• Prepare rotas and manage administrative tasks supporting the creating, collation and completion of rotas as required.

Responsibilities

• Prepare rotas and manage administrative tasks supporting the creating, collation and completion of rotas as required.
• Plan ahead and pre-empt rota gaps and ensure locum cover as necessary.
• Identify internal resources to cover gaps and encourage doctors to join locum bank.
• Ensure that locums booked receive reporting instructions and induction materials, including EPR training and log in details.

Job description

Working in conjunction with the Directorate Medical Leads, the post holder must ensure the provision of high quality patient care by efficiently deploying junior medical staff across specialities, including on call, across the Urgent, Planned and Network Groups. This will involve close liaison with junior doctors, Consultants, Medical Leads, and management teams and the Trust's Medical Human Resources department. It will be necessary to have a daily overview of all junior medical staff within the care groups, anticipate problems and autonomously resolve situations. Will be responsible for the day to day management of medical staffing rotas across allocated areas, working on own initiative to identify and resolve issues, taking action as deemed appropriate. The post holder will co-ordinate, log and monitor all types of leave for medical staff, including Consultants. Work closely with medical staffing bank and locum agencies to minimise spend on locum cover whilst ensuring safe staffing levels. Will act as the first point of contact for issues relating to Junior Doctors including sickness reporting, annual leave, study leave, shift swaps and organising locum cover. This will include the involvement in induction of the rotating doctors.,

• Prepare rotas and manage administrative tasks supporting the creating, collation and completion of rotas as required.
• Plan ahead and pre-empt rota gaps and ensure locum cover as necessary. This will require the ability to acquire an in-depth knowledge of the process for rota management and ability to identify the appropriate grade of support to the correct area within the specialty.
• Identify internal resources to cover gaps and encourage doctors to join locum bank.
• Ensure that locums booked receive reporting instructions and induction materials, including EPR training and log in details.
• The post holder will be responsible for the preparation and distribution of weekly rotas ensuring that all sessions are covered by the relevant grade, identifying gaps in the rotas and escalating as necessary. Any amendments to the rota after distribution to be advised to all relevant parties.
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