Medical Rota Co-Ordinator – Band 5

Transformation Unit; Reading; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Annual leave 27 days + bank holidays (

Employee Assistance Programme

Cycle to work scheme

Job summary

Royal Berkshire NHS Foundation Trust in Reading invites applications for a Medical Rota Co-Ordinator (Band 5). This full-time, 12-month fixed-term role supports the daily management of medical staffing rotas, liaises with junior doctors and Consultants, and minimises locum spend while maintaining safe staffing levels.

The post involves coordinating rotas, leave, inductions, and bank locums, with standard hours of 08:00–16:00, Monday to Friday, and a salary in the NHS Band 5 range

Qualifications

• Experience with rota management and scheduling systems.
• Experience in a complex organisational environment, preferably NHS.
• Good IT literacy and ability to use rostering tools.

Responsibilities

• Prepare rotas and manage administrative tasks supporting rota creation and completion.
• Plan ahead to pre-empt rota gaps and arrange locum cover as needed.
• Identify internal resources to cover gaps and encourage locum bank participation.
• Ensure locums receive reporting instructions and induction materials.
• Coordinate, log and monitor leave for medical staff including Consultants.

Skills

Rota management

NHS experience

IT literacy

Education

GCSE or equivalent

IT qualification or equivalent experience

Job description

Main area Bed Management - Emergency Care Grade NHS AfC: Band 5 Contract Fixed term: 12 months (Monday - Friday 08:00 - 16:00) Hours Full time - 37.5 hours per week (None) Job ref 193-8157414UCGB5-MEDROT

Employer Royal Berkshire NHS Foundation Trust Employer type NHS Site Royal Berkshire Hospital Town Reading Salary £32,073 - £39,043 per annum Salary period Yearly Closing 12/10/2026 23:59 Interview date 21/10/2026

Medical Rota Co-Ordinator – Band 5

NHS AfC: Band 5

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements. The Trust’s overall rating has also improved to ‘good’.

We areCompassionate in our thoughts, words and actions

We areAspirational and have a true desire to be dynamic and to innovate

We areResourceful and responsible in the way we work and live

We areExcellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.

Please note: all vacancies automatically close when 50 applications have been received.

Job overview

Secondment will be considered for internal staff

Working in conjunction with the Directorate Medical Leads, the post holder must ensure the provision of high quality patient care by efficiently deploying junior medical staff across specialities, including on call, across the Urgent, Planned and Network Groups.

This will involve close liaison with junior doctors, Consultants, Medical Leads, and management teams and the Trust’s Medical Human Resources department. It will be necessary to have a daily overview of all junior medical staff within the care groups, anticipate problems and autonomously resolve situations.

Will be responsible for the day to day management of medical staffing rotas across allocated areas, working on own initiative to identify and resolve issues, taking action as deemed appropriate. The post holder will co-ordinate, log and monitor all types of leave for medical staff, including Consultants.

Work closely with medical staffing bank and locum agencies to minimise spend on locum cover whilst ensuring safe staffing levels.

Will act as the first point of contact for issues relating to Junior Doctors including sickness reporting, annual leave, study leave, shift swaps and organising locum cover. This will include the involvement in induction of the rotating doctors.

Main duties of the job

• Prepare rotas and manage administrative tasks supporting the creating, collation and completion of rotas as required.
• Plan ahead and pre-empt rota gaps and ensure locum cover as necessary. This will require the ability to acquire an in-depth knowledge of the process for rota management and ability to identify the appropriate grade of support to the correct area within the specialty.
• Identify internal resources to cover gaps and encourage doctors to join locum bank.
• Ensure that locums booked receive reporting instructions and induction materials, including EPR training and log in details.
• The post holder will be responsible for the preparation and distribution of weekly rotas ensuring that all sessions are covered by the relevant grade, identifying gaps in the rotas and escalating as necessary. Any amendments to the rota after distribution to be advised to all relevant parties.

Working for our organisation

Diversity makes us interesting… Inclusion is what will make us outstanding.

Inequality exists and the journey to eliminate it is not easy. Every step we take will be a purposeful step forward to deliver a truly inclusive culture where all our people are enabled to deliver outstanding care, where background is no barrier, and where everyone can be their authentic self and we truly represent our patient community.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where possible. All applicants who have a disability and meet the minimum criteria for the post can opt for a guaranteed interview.

If you need additional help with your application please get in touch by calling the recruitment team on 0118 322 6997 or 0118 322 5342.

Our primary method of communication will be via email. However, if you would prefer to be contacted through a different method, please inform the recruitment team.

Detailed job description and main responsibilities

• Support the care group directorates with the implementation of any departmental rotas according to the needs of the directorate.
• Completing and updating HealthRota/DRS5 and ensuring rotas are compliant with the 2016 junior doctor contract.
• Ensure rotas are compliant with working time directives and the 2016 junior doctor contract.
• Support the Educational supervisors in the management of exception reporting.
• To support in the preparation, delivery and retrieval of diary cards and electronic diary data in a timely manner.

The post holder will maintain good working relationships with staff within the Care Groups and in other departments across the Trust.

Work flexibly and liaise with the team to maintain and ensure smooth running of the directorate, gaining additional skills as required.

Be aware of workload and pressures within other areas enabling support and encouragement to be given to the team as necessary.

To assist the line manager to ensure the delivery of an efficient and comprehensive service that is receptive to the needs of the directorate and meets the performance requirements of the Trust.

• Ensure adequate cover is in place during absence.

Person specification

Education

• Minimum 5 GCSE or equivalent
• IT qualification or equivalent experience

Experience

• Experience of working in a complex organisational environment, either in the NHS, elsewhere in the public sector or in a private or voluntary sector organisation

We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship.You can review the list of eligible role and requirements on the government website.

• Flexible working opportunities and a strong emphasis on your work, life balance
• Annual leave – 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
• Employee Assistance Programme
• Money Advice Service
• Generous maternity, paternity and adoption leave for eligible staff
• On-site nursery (based at RBH)
• Full educational library services
• Cycle to work scheme, lockable storage for cycles
• Bus to work scheme
• Excellent rail and bus links
• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system (TRAC). All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website.

By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period.

The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies.

Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust’s sites.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. We follow safe recruitment practices to protect children, young people and vulnerable adults.

Employer certification / accreditation badges

Application numbers

This vacancy will automatically close when 50 applications have been received.