Medical Records Coordinator — 20h/wk (NHS)

NEP cloud; St Leonards; Remote; GBP 14,000 - 19,000; Part time

Benefits offered by this job

NHS Pension

Staff development

Onsite parking

Staff restaurants

Accommodation

Auto-enrolment to Temporary Workforce

Job summary

East Sussex Healthcare NHS Trust is seeking a detail‑oriented Medical Records Administrator to join our team. The role is 20 hours per week, Monday to Friday, and focuses on sourcing, filing and maintaining complete patient notes to support Consultants and nursing staff.

You will manage file requests, assist with audits, and ensure timely, accurate documentation within our Trust’s medical records system. NHS benefits apply.

Qualifications

• Good level of general education including Maths and English.
• NVQ 2 in administration or equivalent knowledge/experience.

Responsibilities

• Source medical records for forthcoming admissions.
• Assist departments with filing of medical records.
• Ensure notes are filed correctly and accessible.
• Manage ordering of files from NDC with timely staff communication.
• Assist with medical records audit as required.
• Handle SARS requests and medical-legal requests per guidelines.
• Sort, destroy, and maintain up-to-date notes in the records store.
• Collate patient and medical documentation and file correctly.
• Coordinate with bookings/ward team to ensure notes are available for nursing staff and Consultants.

Skills

MS Office

Administration

Education

NVQ 2 in administration

Job description

East Sussex Healthcare NHS Trust is seeking a detail‑oriented Medical Records Administrator to join our team. The role is 20 hours per week, Monday to Friday, and focuses on sourcing, filing and maintaining complete patient notes to support Consultants and nursing staff.

You will manage file requests, assist with audits, and ensure timely, accurate documentation within our Trust’s medical records system. NHS benefits apply.