Medical Records Administrator

East Sussex Healthcare NHS Trust; St Leonards; On-site; GBP 9,000 - 13,000; Part time

Benefits offered by this job

Staff development

NHS pension scheme

Auto-enrolment to Temporary Workforce

Onsite nurseries

Staff restaurants

Accommodation

Employee Assistance Programme

Onsite parking

Job summary

East Sussex Healthcare NHS Trust is seeking a part-time administrator to join the Medical Records team. The role involves sourcing and filing clinical notes, ensuring accurate documentation, and supporting multiple departments.

The post is 20 hours per week, Monday to Friday, with a focus on maintaining comprehensive patient records and supporting admissions. NHS benefits apply, including pension scheme and staff facilities.

Qualifications

• Good level of general education including Maths and English.
• NVQ 2 in administration or equivalent level of knowledge and experience.

Responsibilities

• Source medical records for forthcoming admissions.
• Assist all departments with filing of medical records.
• Ensure that notes are filed correctly.
• Manage ordering of files from NDC, ensuring that key stages are communicated to staff.
• Assist with medical records audit as and when required.
• Deal with SARS requests as per guidelines, and within timescales, including medical legal requests from solicitors.
• Sort & destroy and ensure date patient notes are kept up to date in the medical records store.
• Collate patient and medical documentation and file in correct order into the patient medical records folder.
• Work with bookings and ward team to ensure notes for admissions are available for nursing staff and Consultants.

Skills

Microsoft Office

Attention to detail

Education

Maths and English GCSE or equivalent

NVQ 2 in administration

Job description

Sussex Premier Health are looking for a new colleague to join the team within medical records working 20 hours a week Monday to Friday.

Do you have an eye for detail and a passion for paperwork then this role will suit you. This is a pivotal role for the hospital ensuring that the Consultants, Nurses and the admin team have a complete set of patient notes.

Main duties of the job

• To source medical records for forthcoming admissions
• Assist all departments with filing of medical records
• Ensure that notes are filed correctly
• Manage ordering of files from NDC, ensuring that key stages are communicated to staff
• Assist with medical records audit as and when required
• Deal with SARS requests as per guidelines, and within timescales, including medical legal requests from solicitors
• Working alongside ESHT health records and policies, sort & destroy, and ensure date patient notes are kept up to date in the medical records store
• Collate patient & medical documentation and file in correct order into the patient medical records folder
• Working alongside the bookings and ward team ensuring all notes for admissions are available for the nursing staff and Consultants

About us

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

• staff development
• enrolment in the NHS pension scheme
• auto-enrolment to our Temporary Workforce Service
• access to onsite nurseries
• staff restaurants
• accommodation

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme.

• free psychological support through our confidential Employee Assistance Programme
• Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust,

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Qualifications

• Good level of general education including Maths and English
• NVQ 2 in administration or equivalent level of knowledge and experience

Experience

• Previous experience of administration / clerical work, especially in relation to filing systems

Skills

• Knowledge of Microsoft Office including Word, Excel and Outlook

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.