Medical Records Administrator

East Sussex Healthcare NHS Trust; Rother, Peacehaven; On-site; GBP 12,000 - 17,000; Part time

Benefits offered by this job

NHS pension scheme

Staff development

Onsite nurseries

Staff restaurants

Accommodation

Employee Assistance Programme

Onsite parking

Job summary

Sussex Premier Health is seeking a meticulous Medical Records Clerk to join the team on a part-time basis (20 hours per week, Monday to Friday). You will help source, file and manage patient notes to ensure that Consultants, Nurses and the admin team have accurate records.

Working alongside ESHT health records and policies, you will sort, file, and destroy outdated notes, handle SARS requests, audits and admissions notes, and support staff across departments to maintain complete, up-to-date

Responsibilities

• Source medical records for forthcoming admissions.
• Assist departments with filing of medical records.
• Ensure notes are filed correctly.
• Manage ordering of files from NDC, ensuring key stages are communicated to staff.
• Assist with medical records audit as required.
• Deal with SARS requests per guidelines and timescales, including medical legal requests from solicitors.
• Sort, destroy and date patient notes in the medical records store in line with ESHT policies.
• Collate patient documents and file in correct order into the patient medical records folder.
• Coordinate with bookings and ward team to ensure notes for admissions are available for nursing staff and Consultants.

Job description

Sussex Premier Health are looking for a new colleague to join the team within medical records working 20 hours a week Monday to Friday. Do you have an eye for detail and a passion for paperwork then this role will suit you. This is a pivotal role for the hospital ensuring that the Consultants, Nurses and the admin team have a complete set of patient notes.

• a) To source medical records for forthcoming admissions
• b) Assist all departments with filing of medical records
• c) Ensure that notes are filed correctly
• d) Manage ordering of files from NDC, ensuring that key stages are communicated to staff
• e) Assist with medical records audit as and when required.
• f) Deal with SARS requests as per guidelines, and within timescales, including medical legal requests from solicitors.
• g) Working alongside ESHT health records and policies, sort & destroy, and ensure date patient notes are kept up to date in the medical records store
• h) Collate patient & medical documentation and file in correct order into the patient medical records folder
• i) Working alongside the bookings and ward team ensuring all notes for admissions are available for the nursing staff and Consultants

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation. In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.