Part-Time Medical Records Coordinator

East Sussex Healthcare NHS Trust; St Leonards; On-site; GBP 9,000 - 13,000; Part time

Benefits offered by this job

Staff development

NHS pension scheme

Auto-enrolment to Temporary Workforce

Onsite nurseries

Staff restaurants

Accommodation

Employee Assistance Programme

Onsite parking

Job summary

East Sussex Healthcare NHS Trust is seeking a part-time administrator to join the Medical Records team. The role involves sourcing and filing clinical notes, ensuring accurate documentation, and supporting multiple departments.

The post is 20 hours per week, Monday to Friday, with a focus on maintaining comprehensive patient records and supporting admissions. NHS benefits apply, including pension scheme and staff facilities.

Qualifications

• Good level of general education including Maths and English.
• NVQ 2 in administration or equivalent level of knowledge and experience.

Responsibilities

• Source medical records for forthcoming admissions.
• Assist all departments with filing of medical records.
• Ensure that notes are filed correctly.
• Manage ordering of files from NDC, ensuring that key stages are communicated to staff.
• Assist with medical records audit as and when required.
• Deal with SARS requests as per guidelines, and within timescales, including medical legal requests from solicitors.
• Sort & destroy and ensure date patient notes are kept up to date in the medical records store.
• Collate patient and medical documentation and file in correct order into the patient medical records folder.
• Work with bookings and ward team to ensure notes for admissions are available for nursing staff and Consultants.

Skills

Microsoft Office

Attention to detail

Education

Maths and English GCSE or equivalent

NVQ 2 in administration

Job description

East Sussex Healthcare NHS Trust is seeking a part-time administrator to join the Medical Records team. The role involves sourcing and filing clinical notes, ensuring accurate documentation, and supporting multiple departments.

The post is 20 hours per week, Monday to Friday, with a focus on maintaining comprehensive patient records and supporting admissions. NHS benefits apply, including pension scheme and staff facilities.