Maternity Cover - Events Specialist

CME Group; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

CME Group in London is seeking a Junior Level Event Coordinator consultant to provide administrative and operational support to the International Events Team. You will assist in executing CME Group events in the EMEA region, handling logistics, registration management, inventory tracking, and post-event reporting to uphold brand standards.

You will work closely with senior colleagues to ensure events run smoothly, learn event software (Cvent, Salesforce, Marketing Cloud), and gain exposure to a

Qualifications

• 0-1 year of experience in event management, marketing, or related admin field.
• Strong computer literacy in Google Workspace (Docs, Sheets, Slides).
• Willingness to learn and become a super user of event software (Cvent, Salesforce, Marketing Cloud).
• Excellent written and verbal communication skills with internal/external stakeholders.
• Exceptional attention to detail and ability to multitask in a fast-paced environment.
• Proactive team player with a can-do attitude.
• Willingness to travel for site inspections or onsite support, including evenings or weekends.

Responsibilities

• Assist the international team in planning and executing in-person and virtual events.
• Support setup of registration sites, manage invite lists, and pull attendance data.
• Organize event inventory and ensure assets are packed, shipped, displayed per brand guidelines.
• Provide administrative support to Marketing & Event Management, including calendars and prep.
• Assist with onboarding for speakers, ensuring timelines and tech requirements are clear.
• Gather feedback and survey results post-event for analysis and improvement.
• Represent the team onsite at events, helping with registration desks and attendee inquiries.
• Conduct research on venues, vendors, and industry trends for upcoming events.

Skills

Google Workspace

Communication

Organizational Skills

Teamwork

Agility

Flexibility

Travel readiness

Tools

Cvent

Salesforce

Marketing Cloud

Job description

Job Summary

As an Junior Level Event Coordinator consultant, you will provide essential administrative and operational support to the International Events Team. This role is designed for a motivated individual looking to launch a career in corporate events. You will assist in the execution of CME Group events in the EMEA region, helping with event logistics, registration management, inventory tracking, and post-event reporting. You will work closely with senior team members to ensure all events run smoothly and maintain the company’s brand standards.

Principal Accountabilities

• Event Support: Assist the international team in the planning and execution of in-person and virtual events, ensuring administrative tasks are completed on time to meet business objectives.

• Registration Management: Support the setup of registration sites, assist in managing invite lists, and help pull attendance data for internal reports.

• Inventory & Brand Oversight: Assist in organizing event inventory (e.g., signage, promotional items) and ensure that all physical assets are packed, shipped, and displayed in accordance with global brand guidelines.

• Administrative Coordination: Provide general administrative support to the Corporate Marketing & Event Management team, including calendar management and meeting preparation.

• Speaker & Stakeholder Support: Assist with the onboarding process for speakers for internal events, ensuring they have the necessary information regarding timelines and technical requirements.

• Data & Reporting: Gather feedback and survey results post-event to help the team analyze event success and identify areas for improvement.

• Onsite Assistance: Represent the team at events as required, assisting with registration desks, room setups, and attendee inquiries.

• Research: Conduct research on potential venues, event vendors, and current industry trends to support upcoming project planning.

Qualifications & Skills

• Experience: 0-1 year of experience in event management, marketing, or a related administrative field

• * Strong computer literacy, particularly in Google Workspace (Docs, Sheets, Slides).

• Willingness and aptitude to learn and become a super user of event-specific software (e.g., Cvent, Salesforce, Marketing Cloud).

• Communication: Excellent written and verbal communication skills; comfortable interacting with internal stakeholders and external vendors.

• Organizational Skills: Exceptional attention to detail with the ability to manage multiple small tasks simultaneously in a fast-paced environment.

• Teamwork: A proactive "can-do" attitude and a desire to work collaboratively within a dynamic team.

• Agility: Ability to work on your own initiative to solve simple problems and escalates complex issues to senior team members when necessary.

• Flexibility: Willingness to travel for site inspections or onsite event support, which may occasionally include evenings or weekends.

CME Group: Where Futures are Made

CME Group is the world's leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it - all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we're looking for more.

At CME Group, we embrace our employees' unique experiences and skills to ensure that everyone's perspectives are acknowledged and valued. As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.