Materials Coordinator

Balfour Beatty plc; Westhill; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Smart working (up to 40% remote)

25 days annual leave

Pension

Volunteer leave

Job summary

Balfour Beatty plc is seeking a Materials Coordinator in Westhill to support ASTI Overhead Line projects. You will coordinate materials, logistics and storage, ensuring timely availability to meet milestones.

You will work across project teams, suppliers and subcontractors, maintaining records, monitoring inventory and helping optimise transport and storage solutions. A UK driving licence and experience with NEC contracts are preferred.

Qualifications

• Experience in project coordination, logistics, project controls or administration on construction or utilities projects.
• Strong organisational skills with the ability to manage multiple priorities.
• Advanced Excel and comfort with Microsoft 365 applications.
• Excellent communication and stakeholder management abilities.
• Attention to detail and proactive problem-solving mindset.
• Ability to collaborate across project and support functions.
• Experience with digital project systems and reporting tools.
• A full UK driving licence and NEC contracts exposure.

Responsibilities

• Coordinate materials management, logistics, storage and project governance activities.
• Develop and manage project logistics strategies and delivery plans.
• Coordinate delivery schedules across multiple ASTI projects.
• Integrate supplier delivery plans into construction programmes.
• Assist with transport arrangements for oversize/heavy equipment and manage bookings.
• Monitor inventory, storage capacity and material availability.
• Support quality control, NCR handling and documentation accuracy.
• Provide regular updates on logistics performance and material status.
• Promote health, safety and sustainability across logistics activities.
• Assist with project close-out activities and lessons learned.

Skills

Project coordination

Logistics

Stakeholder management

Attention to detail

Problem-solving

Team collaboration

Communication

MS Excel

Microsoft 365

Tools

Microsoft Excel

Microsoft 365

Digital project systems

Reporting tools

Job description

About the role

Balfour Beatty's Power Transmission & Distribution business is seeking a Materials Coordinator to support the successful delivery of our ASTI Overhead Line (OHL) projects. Based in Westhill, you'll work across a portfolio of nationally significant projects, ensuring materials, equipment and logistics activities are planned, coordinated and managed effectively to support successful project delivery.

This is a fantastic opportunity for someone with experience in project coordination, logistics, project controls or construction administration to join one of the UK's leading infrastructure businesses at a time of unprecedented investment in the electricity network.

What you'll be doing

You’ll provide vital coordination across materials management, logistics, storage, commercial administration and project governance activities, helping to ensure projects have the right materials in the right place at the right time.

Key responsibilities include:

Logistics Planning & Coordination

• Support the development and management of project logistics strategies and plans.
• Coordinate delivery schedules for key equipment and materials across multiple ASTI projects.
• Integrate supplier delivery plans into construction programmes to minimise disruption.
• Support the planning and coordination of type testing requirements within delivery programmes.
• Work closely with project teams to ensure materials are available to support programme milestones.

Transport Management

• Assist in arranging specialist transport solutions for oversized and heavy equipment.
• Prepare and manage transport booking documentation with internal and external suppliers.
• Support the development of load-out processes and associated documentation.
• Monitor delivery progress and proactively resolve potential issues and delays.

Storage & Inventory Management

• Coordinate storage arrangements for materials and equipment across site and off-site locations.
• Help identify suitable storage solutions based on project and subcontractor requirements.
• Monitor inventory levels and ensure materials are stored safely and correctly.
• Liaise with procurement and supply chain teams to align storage capacity with planned deliveries.

Quality & Governance

• Support project quality teams with material inspection and quality control processes.
• Assist with managing quality-related issues and NCRs.
• Maintain accurate records and support the resolution of supplier quality concerns.
• Ensure project documentation and records are maintained accurately and efficiently.

Stakeholder Management

• Act as a key link between project teams, suppliers, subcontractors and logistics providers.
• Provide regular updates on logistics performance, deliveries and materials availability.
• Escalate risks or issues promptly and help develop practical mitigation solutions.

Health, Safety & Sustainability

• Support compliance with health, safety and environmental requirements.
• Promote best practice across logistics and materials management activities.
• Work with the Sustainability team to support carbon reporting and environmental initiatives.
• Help drive efficiencies that reduce waste and environmental impacts across projects.

Reporting & Continuous Improvement

• Produce and maintain logistics performance reports and key project metrics.
• Track storage utilisation and identify future capacity requirements.
• Analyse performance data and identify opportunities for improvement.
• Support project close-out activities, lessons learned and materials planning strategies.

Who we're looking for

We're interested in hearing from candidates with experience in project coordination, logistics, project controls, administrative support or materials management within construction, utilities, engineering or infrastructure environments.

You’ll ideally have:

• Experience supporting large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Advanced Microsoft Excel skills and confidence using Microsoft 365 applications.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and a proactive, problem-solving mindset.
• The ability to work collaboratively across project and support functions.
• Experience working with digital project systems and reporting tools.
• A full UK driving licence.
• Experience working under NEC contracts.
• Exposure to logistics, materials management or supply chain activities on major infrastructure projects.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in‑house experts, flexible resources and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]