Project Coordinator

Balfour Beatty plc; Elgin; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Smart working - up to 40% remote where

25 days paid annual leave

Pension

Share incentive plan

Volunteering leave

Job summary

Balfour Beatty plc is seeking a highly organized Project Coordinator to support the Beauly to Peterhead Overhead Line project, based in Elgin. You will coordinate documentation control, planning, logistics, governance and commercial administration across multiple teams and with the client.

You will maintain project trackers, produce professional reports, and support audits, onboarding and safety governance while ensuring data accuracy and timely updates.

Qualifications

• Proven experience in project coordination or project controls on large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills with the ability to manage competing priorities in a fast‑paced construction environment.
• Excellent verbal and written communication skills with confidence engaging stakeholders across all levels.
• Strong attention to detail with a proactive, solution driven approach.
• Ability to work independently and collaboratively across field-based and office-based teams.
• Full UK driving licence (remote/rural project locations).
• Experience working under NEC contracts (preferred but not essential).
• Competent in Microsoft 365 and comfortable with digital project systems and workflows

Responsibilities

• Support the Document Control teams to manage, control and maintain all project documentation, ensuring accurate version control, audit compliance and alignment with project standards.
• Coordinate key Project Management document reviews, approvals, and transmittals across internal teams and the Client.
• Support preparation of weekly and monthly reporting inputs (progress, H&S, commercial, environmental).
• Maintain project trackers, registers and logs thereby ensuring data accuracy and timely updates.
• Produce professional reports, spreadsheets and presentations using Microsoft 365 and project-specific systems.
• Assist project teams with planning, sequencing and scheduling tasks, including collation of inputs for short-term lookaheads.
• Update project calendars, milestone trackers and deliverable schedules.
• Ensure onboarding, induction and compliance requirements are completed and documented for all personnel.
• Support audits (internal and client), ensuring required evidence is collated, validated and filed.
• Promote and uphold a Zero Harm culture across all project activities.
• Maintain project signage, notice boards, safety communications and essential documentation.
• Coordinate the issue, collection and filing of H&S documentation including RAMS, inductions, permits and inspections.
• Support site teams in tracking observations, close calls and compliance reporting.
• Coordinate team meetings, workshops and reviews; produce agendas, minutes and action logs.
• Coordinate with other support functions to ensure travel, accommodation and resource movements are looked after
• Coordinate with other support functions to liaise with suppliers to coordinate delivery of materials, equipment and site resources.
• Identify and report risks that may impact budget, schedule or scope, escalating early where required.
• Keep up to date a Resource Tracker for the BBNP project
• Maintain strong proficiency in Microsoft 365, including SharePoint, Excel, Power BI, Word and PowerPoint.

Skills

Project coordination

Planning

Documentation control

Stakeholder engagement

NEC contracts (preferred)

Microsoft 365 proficiency

Cross-functional collaboration

Tools

SharePoint

Excel

Power BI

Word

PowerPoint

Job description

About the role

We are seeking a highly organised and proactiveProject Coordinatorto support the successful delivery of the Beauly to Peterhead Overhead Line (OHL) project, based out of our office inElgin.

This is a pivotal role where you will provide consistent coordination across key areas including documentation control, planning support, logistics, commercial administration, and project governance.

What you'll be doing

Project & Information Management

• Support the Document Control teams to manage, control and maintain all project documentation, ensuring accurate version control, audit compliance and alignment with project standards.
• Coordinate key Project Management document reviews, approvals, and transmittals across internal teams and the Client.
• Support preparation of weekly and monthly reporting inputs (progress, H&S, commercial, environmental).
• Maintain project trackers, registers and logs thereby ensuring data accuracy and timely updates.
• Produce professional reports, spreadsheets and presentations using Microsoft 365 and project-specific systems.

Planning, Scheduling & Governance Support

• Assist project teams with planning, sequencing and scheduling tasks, including collation of inputs for short-term lookaheads.
• Update project calendars, milestone trackers and deliverable schedules.
• Ensure onboarding, induction and compliance requirements are completed and documented for all personnel.
• Support audits (internal and client), ensuring required evidence is collated, validated and filed.

Health, Safety & Environmental Support

• Promote and uphold a Zero Harm culture across all project activities.
• Maintain and update (with the aid of the office management and H&S teams) project signage, notice boards, safety communications and essential documentation.
• Coordinate the issue, collection and filing of H&S documentation including RAMS, inductions, permits and inspections.
• Support site teams in tracking observations, close calls and compliance reporting.

Team & Stakeholder Coordination

• Support new starters, contractors and visitors through onboarding, induction and mobilisation arrangements.
• Coordinate team meetings, workshops and reviews; produce agendas, minutes and action logs.

Logistics, Procurement & Commercial Support

• Coordinate with other support functions to ensure travel, accommodation and resource movements are looked after
• Coordinate with other support functions to ensure they liaise with suppliers to coordinate delivery of materials, equipment and site resources.
• Identify and report risks that may impact budget, schedule or scope, escalating early where required.
• Keep up to date a Resource Tracker for the BBNP project

Digital & Systems

• Maintain strong proficiency in Microsoft 365, including SharePoint, Excel, Power BI, Word and PowerPoint.
• Drive consistent use of templates, naming conventions and project governance standard

Who we're looking for

• Proven experience in project coordination, project controls or administrative support on large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills with the ability to manage competing priorities in a fast‑paced construction environment.
• Excellent verbal and written communication skills with confidence engaging stakeholders across all levels.
• Strong attention to detail with a proactive, solution driven approach.
• Ability to work independently and collaboratively across field-based and office-based teams.
• Full UK driving licence (remote/rural project locations).
• Experience working under NEC contracts (preferred but not essential).
• Competent in Microsoft 365 and comfortable with digital project systems and workflows

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]