Manager - CoSec

1201 Equiniti Services Limited; Greater London; Hybrid; GBP 50,000 - 58,000; Full time

Job summary

Equiniti Governance Advisory, part of Equiniti Group, is seeking an experienced Company Secretarial Professional at Manager level to lead a client portfolio and deliver high‑quality governance advice.

You will supervise junior staff, manage statutory filings, and coordinate Board and Committee activities while maintaining strong client relationships and regulatory knowledge.

Qualifications

• Recognised degree or equivalent qualification.
• CGI qualification or part-qualified.
• At least 5 years’ company secretarial experience.
• Strong governance and regulatory knowledge.
• Experience attending Board/Committee meetings and drafting minutes.

Responsibilities

• Manage day-to-day delivery of a client entity portfolio and advise on governance, secretarial and statutory requirements.
• Maintain statutory records and compliance diaries, ensure deadlines are met.
• Prepare and file paperwork with Companies House as required.
• Review incorporation docs prepared by juniors for accuracy.
• Respond to complex client queries with professional judgement.
• Draft agendas, meeting packs and coordinate meeting administration for Board/Committee meetings.
• Develop internal processes to improve client delivery and quality.
• Coach and mentor junior team members.

Skills

Degree qualification

CGI qualification

Company secretarial experience

Governance expertise

Board meeting support

Client relationship management

Education

Recognised degree or equivalent qualification

CGI qualification

Tools

Diligent Entities

Kuberno

Board Intelligence

Diligent Boards

MS Office (Word/Excel/PowerPoint)

Job description

Management Level F EQ, Next Starts Now We are EQ, a fintech that connects the future of capital, communications, and governance — building trust and confidence in every market we serve. Our 5,000 employees support over 20 million shareholders and 12,000 leading organizations globally. EQ’s mission is to digitize every aspect of shareholder interaction, making investments more accessible, transparent and more engaging than ever before. With the integration of Notified, EQ is the only global technology partner dedicated to both public relations and investor relations solutions. Summary EQ Governance Advisory (formerly Prism Cosec), part of the Equiniti Group, provides corporate governance and company secretarial services to quoted and unquoted companies operating to UK governance standards. Our experienced team of Chartered Secretaries and governance professionals supports clients with board governance, meeting management, annual reporting, and their legal and regulatory responsibilities. We are looking for an experienced Company Secretarial Professional at Manager level to join our team. You will manage a portfolio of clients, providing high-quality company secretarial and governance advice as part of a wider client delivery team. You will also play a key role in delegating work, supporting and developing junior team members, while ensuring an excellent service is delivered to our clients.

Location: London or surrounding areas within a reasonable commuting distance

What Part You Will Play in Our Growth

• Manage the day-to-day delivery of a portfolio of client entities, identifying and advising on company secretarial, governance and statutory requirements.
• Oversee the maintenance of statutory records and compliance diaries, ensuring regulatory and filing deadlines are communicated and met.
• Review and oversee the preparation and filing of statutory forms, returns and supporting documentation, including Companies House Confirmation Statements.
• Review incorporation documentation prepared by junior colleagues and ensure technical accuracy.
• Respond to complex and non‑routine client queries, applying company secretarial knowledge and professional judgement.
• Prepare non‑routine minutes and provide statutory information and reports to clients as required.
• Support Board and Committee meetings, including drafting agendas, preparing meeting packs and coordinating meeting administration.
• Work closely with Client Directors and Senior Managers to deliver services across the client portfolio.
• Support work for PLC clients, including governance health checks and preparation of AGM documentation.
• Monitor relevant legislative and regulatory developments, understand their practical impact on clients and recommend appropriate action.
• Develop and improve internal processes and procedures to support efficient, timely and high-quality client delivery.
• Coach and mentor junior colleagues, developing their technical company secretarial knowledge and reviewing their work for accuracy and quality.
• Manage and delegate work to junior members of client delivery teams, supporting effective workload management and development.
• Attend virtual and in-person client meetings as required.
• Build and maintain strong relationships with clients, advisers and key stakeholders.

Required Knowledge and Skills Qualifications

• Recognised degree or equivalent qualification.
• CGI qualified or part-qualified.

Experience & Expertise

• At least 5 years’ company secretarial experience.
• Strong company secretarial experience within a listed company or professional services environment.
• Sound understanding of the Companies Act 2006 and relevant corporate governance requirements.
• Demonstrable experience handling company secretarial matters requiring technical knowledge, professional judgement and advice, rather than solely administrative or process‑driven support.
• Experience attending Board and Committee meetings, including preparing agendas, meeting materials and drafting minutes.
• Strong technical company secretarial and governance expertise, with the confidence to advise on complex compliance and governance matters.
• Experience coaching, mentoring or managing junior team members.

Skills & Competencies

• Excellent attention to detail and accuracy.
• Strong organisational and time management skills, with the ability to prioritise competing workloads and deadlines.
• Proactive, flexible and resilient approach to work.
• Strong written and verbal communication and reporting skills.
• Confident building relationships and working effectively with clients, colleagues and stakeholders at all levels.
• Professional and diplomatic, with the confidence to support senior executives and Board members.
• Strong analytical, numerical and problem‑solving skills.
• High levels of integrity and discretion when handling confidential information.
• Collaborative approach with the ability to work effectively as part of a wider client delivery team.

Systems & IT Skills

• Working knowledge of Diligent Entities and/or Kuberno.
• Experience using Board portal technology, ideally Board Intelligence or Diligent Boards.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint, with intermediate to advanced Excel and PowerPoint capability.

Compensation

£50,000 - £58,000 annually

Why You Will Love Working Here

EQ is recognized as a Top Employer in US, UK and India! Together we offer more than a job, we offer a place to grow. Through hands‑on experience, real‑world projects, and access to industry‑leading tools, you’ll have what you need to build a meaningful career. You’ll join a diverse, global team united by innovation, collaboration, and a shared passion for what we do. With flexible work options, competitive pay, wellness benefits, and a people‑first culture, we support your success - both at work and beyond. Come and join us — let’s grow together. Please note any offer of employment is subject to satisfactory pre‑employment screening checks.

Equal Opportunity Statement

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre‑employment screening checks.

Equiniti is a global fintech that connects the future of capital, communications, and governance, building trust and confidence in every market we serve. With more than 5,000 employees supporting over 20 million shareholders and 15,000 organizations worldwide, our mission is to digitize and modernize every aspect of shareholder interaction. Equiniti is uniquely positioned as the only global technology partner serving both investor relations and public relations professionals, creating a powerful platform at the intersection of reputation, disclosure, and engagement.