Manager - CoSec

Digital Media Innovations Canada; Greater London; On-site; GBP 85,000 - 115,000; Full time

Job summary

EQ Governance Advisory (Equiniti Group) seeks a senior company secretarial professional to manage day-to-day delivery for a portfolio of client entities from London or nearby. You will advise on statutory requirements, governance matters and compliance deadlines, and work with client directors and senior managers.

With at least five years of company secretarial experience, you will review forms, maintain records, support PLC clients and mentor junior staff, while building trusted relationships

Qualifications

• Recognised degree or equivalent qualification.
• CGI qualification or part-qualification.
• 5+ years of company secretarial experience.
• Strong governance and regulatory knowledge, including Companies Act guidance.

Responsibilities

• Manage the day-to-day delivery of a portfolio of client entities, identifying and advising on company secretarial, governance and statutory requirements.
• Oversee the maintenance of statutory records and compliance diaries, ensuring regulatory and filing deadlines are communicated and met.
• Review and oversee the preparation and filing of statutory forms, returns and supporting documentation, including Companies House Confirmation Statements.
• Review incorporation documentation prepared by junior colleagues and ensure technical accuracy.
• Respond to complex and non-routine client queries with professional judgement.
• Prepare non-routine minutes and provide statutory information and reports to clients as required.
• Support Board and Committee meetings, including drafting agendas and coordinating meeting administration.
• Work closely with Client Directors and Senior Managers to deliver services across the client portfolio.
• Support governance health checks and AGM documentation for PLC clients.
• Monitor legislative developments and advise on practical implications for clients.

Skills

Company secretarial

Governance

Board governance

Client relations

Education

Recognised degree or equivalent

CGI qualified or part-qualified

Tools

Diligent Enti

Job description

Management Level

F

EQ, Next Starts Now

We are EQ , a fintech that connects the future of capital, communications, and governance - building trust and confidence in every market we serve. Our 5,000 employees support over 20 million shareholders and 12,000 leading organizations globally. EQ's mission is to digitize every aspect of shareholder interaction, making investments more accessible, transparent and more engaging than ever before. With the integration of Notified , EQ is the only global technology partner dedicated to both public relations and investor relations solutions.

Summary

EQ Governance Advisory (formerly Prism Cosec), part of the Equiniti Group, provides corporate governance and company secretarial services to quoted and unquoted companies operating to UK governance standards. Our experienced team of Chartered Secretaries and governance professionals supports clients with board governance, meeting management, annual reporting, and their legal and regulatory responsibilities.

Location

London or surrounding areas within a reasonable commuting distance

What Part You Will Play in Our Growth

• Manage the day-to-day delivery of a portfolio of client entities, identifying and advising on company secretarial, governance and statutory requirements.


• Oversee the maintenance of statutory records and compliance diaries, ensuring regulatory and filing deadlines are communicated and met.


• Review and oversee the preparation and filing of statutory forms, returns and supporting documentation, including Companies House Confirmation Statements.


• Review incorporation documentation prepared by junior colleagues and ensure technical accuracy.


• Respond to complex and non-routine client queries, applying company secretarial knowledge and professional judgement.


• Prepare non-routine minutes and provide statutory information and reports to clients as required.


• Support Board and Committee meetings, including drafting agendas, preparing meeting packs and coordinating meeting administration.


• Work closely with Client Directors and Senior Managers to deliver services across the client portfolio.


• Support work for PLC clients, including governance health checks and preparation of AGM documentation.


• Monitor relevant legislative and regulatory developments, understand their practical impact on clients and recommend appropriate action.


• Develop and improve internal processes and procedures to support efficient, timely and high-quality client delivery.


• Coach and mentor junior colleagues, developing their technical company secretarial knowledge and reviewing their work for accuracy and quality.


• Manage and delegate work to junior members of client delivery teams, supporting effective workload management and development.


• Attend virtual and in-person client meetings as required.


• Build and maintain strong relationships with clients, advisers and key stakeholders.

Required Knowledge and Skills

Qualifications

• Recognised degree or equivalent qualification.


• CGI qualified or part-qualified.

Experience & Expertise

• At least 5 years' company secretarial experience.


• Strong company secretarial experience within a listed company or professional services environment.


• Sound understanding of the Companies Act 2006 and relevant corporate governance requirements.


• Demonstrable experience handling company secretarial matters requiring technical knowledge, professional judgement and advice, rather than solely administrative or process-driven support.


• Experience attending Board and Committee meetings, including preparing agendas, meeting materials and drafting minutes.


• Strong technical company secretarial and governance expertise, with the confidence to advise on complex compliance and governance matters.


• Experience coaching, mentoring or managing junior team members.

Skills & Competencies

• Excellent attention to detail and accuracy.


• Strong organisational and time management skills, with the ability to prioritise competing workloads and deadlines.


• Proactive, flexible and resilient approach to work.


• Strong written and verbal communication and reporting skills.


• Confident building relationships and working effectively with clients, colleagues and stakeholders at all levels.


• Professional and diplomatic, with the confidence to support senior executives and Board members.


• Strong analytical, numerical and problem-solving skills.


• High levels of integrity and discretion when handling confidential information.


• Collaborative approach with the ability to work effectively as part of a wider client delivery team.

Systems & IT Skills

• Working knowledge of Diligent Enti