Senior Company Secretarial & Governance Advisor

Equiniti; East Ham; On-site; GBP 35,000 - 42,000; Full time

Job summary

EQ Governance Advisory (formerly Prism Cosec) is part of the Equiniti Group and provides governance and company secretarial services to UK clients. The role supports a portfolio of corporate entities, ensuring statutory records are accurate and deadlines met.

You will prepare statutory filings, board minutes, governance reports, and customer-focused service delivery with collaboration across senior stakeholders and junior team members.

Qualifications

• At least 3 years' company secretarial experience.
• Knowledge of the UK Companies Act 2006.
• Experience supporting corporate clients, senior stakeholders and/or Board members.
• Excellent attention to detail with a high level of accuracy.
• Strong organisational and prioritisation skills.

Responsibilities

• Manage a varied portfolio of clients, primarily UK corporate entities, delivering a responsive and high-quality service.
• Maintain accurate statutory records using Kube, Diligent and other company secretarial systems.
• Manage client compliance diaries, ensuring statutory and regulatory deadlines are clearly communicated and met.
• Prepare statutory forms, returns and supporting documentation for client approval and signature.
• Complete statutory filings with Companies House, including annual Confirmation Statements.
• Prepare routine and non-routine board and company minutes, including approvals of annual financial statements and statutory filings.
• Prepare and upload regulatory documents, including NSM submissions and announcements via Regulatory Information Services (RIS).
• Prepare dormant company accounts where required.
• Incorporate new companies and manage associated post-incorporation requirements.
• Maintain company minute books and records in line with statutory retention requirements.
• Work collaboratively as part of client delivery teams, under the direction of Client/Assistant Directors and Senior Managers.
• Prepare and distribute Board and Committee meeting packs.
• Draft governance reports for client Boards and provide statutory information and reports when requested.
• Maintain and update templates, precedents, checklists and guidance to ensure they remain accurate and fit for purpose.
• Identify opportunities to improve internal processes and procedures, supporting timely and high-quality client delivery.
• Support and coach junior team members, helping them manage their day-to-day workloads and priorities.

Skills

Attention to detail

Communication

Organisational skills

Stakeholder management

Problem solving

Team collaboration

Client portfolio management

Education

Degree or equivalent qualification

CGI/ICSA qualification in progress

Tools

Kube

Diligent Entities

GEMS

Excel

PowerPoint

Job description

EQ Governance Advisory (formerly Prism Cosec) is part of the Equiniti Group and provides governance and company secretarial services to UK clients. The role supports a portfolio of corporate entities, ensuring statutory records are accurate and deadlines met.

You will prepare statutory filings, board minutes, governance reports, and customer-focused service delivery with collaboration across senior stakeholders and junior team members.