Senior Company Secretarial Assistant

Equiniti; Greater London; On-site; GBP 35,000 - 42,000; Full time

Job summary

Equiniti's EQ Governance Advisory in London is seeking a skilled company secretarial professional to manage a varied portfolio of UK corporate clients, ensuring accurate statutory records and timely filings. This role requires meticulous attention to detail and strong organisational skills.

You will support board and committee minutes, prepare regulatory documentation, manage compliance diaries, and collaborate with senior stakeholders and junior colleagues within a nine-month fixed-term

Qualifications

• Degree or equivalent qualification.
• CGI/ICSA qualification or working towards it.
• At least 3 years’ company secretarial experience.
• Good knowledge of UK Companies Act 2006.
• Experience supporting corporate clients and senior stakeholders.

Responsibilities

• Manage a portfolio of UK corporate clients with high-quality service.
• Maintain statutory records using Kube, Diligent, and other systems.
• Track compliance diaries and deadlines.
• Prepare statutory forms, returns and documents for approval.
• Complete Companies House filings, including Confirmation Statements.
• Prepare board/minutes and governance documents.
• Upload regulatory documents via RIS and NSM submissions.
• Incorporate new companies and manage post-incorporation tasks.
• Maintain minute books and records per retention rules.
• Collaborate with client delivery teams under Directors and Senior Managers.

Skills

Attention to detail

Organisational skills

Written communication

Verbal communication

Stakeholder management

Proactive attitude

Analytical thinking

Team collaboration

Integrity & discretion

Mentoring junior staff

Education

Degree or equivalent

CGI (ICSA) qualified or in progress

Tools

Kube

Diligent Entities

GEMS

Excel

PowerPoint

Job description

Management Level

G

EQ, Next Starts Now

We are EQ, a fintech that connects the future of capital, communications, and governance building trust and confidence in every market we serve. Our 5,000 employees support over 20 million shareholders and 12,000 leading organizations globally. EQ's mission is to digitize every aspect of shareholder interaction, making investments more accessible, transparent and more engaging than ever before. With the integration of Notified, EQ is the only global technology partner dedicated to both public relations and investor relations solutions.

Summary

EQ Governance Advisory (formerly Prism Cosec), part of the Equiniti Group, provides corporate governance and company secretarial services to quoted and unquoted companies operating to UK governance standards.

Our experienced team of Chartered Secretaries and governance professionals supports clients with board governance, meeting management, annual reports, and their legal and regulatory responsibilities.

We are looking for someone to provide high-quality company secretarial and administrative support to our clients. You will proactively manage a portfolio of clients, helping to deliver an excellent service while ensuring company secretarial activities are completed accurately, efficiently and in line with best practice.

Location:

London or surrounding areas within a reasonable commuting distance

Assignment:

This is a Fixed Term Contract to last 9 months

What Part You Will Play in Our Growt

• Manage a varied portfolio of clients, primarily UK corporate entities, delivering a responsive and high-quality service.
• Maintain accurate statutory records using Kube, Diligent and other company secretarial systems.
• Manage client compliance diaries, ensuring statutory and regulatory deadlines are clearly communicated and met.
• Prepare statutory forms, returns and supporting documentation for client approval and signature.
• Complete statutory filings with Companies House, including annual Confirmation Statements.
• Prepare routine and non-routine board and company minutes, including approvals of annual financial statements and statutory filings.
• Prepare and upload regulatory documents, including NSM submissions and announcements via Regulatory Information Services (RIS).
• Prepare dormant company accounts where required.
• Incorporate new companies and manage associated post-incorporation requirements.
• Maintain company minute books and records in line with statutory retention requirements.
• Work collaboratively as part of client delivery teams, under the direction of Client/Assistant Directors and Senior Managers.
• Prepare and distribute Board and Committee meeting packs.
• Draft governance reports for client Boards and provide statutory information and reports when requested.
• Maintain and update templates, precedents, checklists and guidance to ensure they remain accurate and fit for purpose.
• Identify opportunities to improve internal processes and procedures, supporting timely and high-quality client delivery.
• Support and coach junior team members, helping them manage their day-to-day workloads and priorities.
• Support the EQ Governance Advisory Management Team with business development, marketing activities and relevant client or industry events.

Required Knowledge and Skills

Qualifications

• A recognised degree or equivalent qualification.
• CGI (formerly ICSA) qualified or currently working towards the qualification.

Experience & Knowledge

• At least 3 years’ company secretarial experience.
• Good knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006.
• Experience supporting corporate clients, senior stakeholders and/or Board members.

Skills & Competencies

• Excellent attention to detail with a high level of accuracy.
• Strong organisational and prioritisation skills, with the ability to manage competing deadlines.
• Strong written and verbal communication skills.
• Confident building effective working relationships with clients, colleagues and senior stakeholders.
• A proactive, flexible and resilient approach to work.
• Strong analytical, numerical and problem-solving skills.
• A collaborative approach and ability to work effectively as part of a team.
• Professional and diplomatic when working with senior stakeholders and Board members.
• High levels of integrity and discretion when handling confidential information.
• Ability to support and guide junior colleagues where required.

Systems & IT Skills

• Experience using company secretarial software such as Kube, Diligent Entities and GEMS.
• Strong Microsoft Office skills, particularly Excel and PowerPoint.

Compensation

• £35,000 - £42,000

Why You Will Love Working Here

EQ is recognized as a Top Employer in US, UK and India! Together we offer more than a job, we offer a place to grow. Through hands-on experience, real-world projects, and access to industry-leading tools, you'll have what you need to build a meaningful career. You'll join a diverse, global team united by innovation, collaboration, and a shared passion for what we do. With flexible work options, competitive pay, wellness benefits, and a people-first culture, we support your success - both at work and beyond.

Come and join us - let's grow together.

Please note any offer of employment is subject to satisfactory pre-employment screening checks.

Equal Opportunity Statement

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks.