Management Team Secretary - Division of Surgery

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Comprehensive health and wellbeing支持

NHS Car Lease schemes

Discounts on dining and shopping

Job summary

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is seeking an experienced Divisional Secretary to provide high-level administrative and secretarial support to the Divisional Leadership Team across 12 specialties. You will manage complex diaries, arrange meetings, prepare agendas, distribute papers and take minutes as required, while coordinating actions and deadlines.

The role requires discretion, strong communication and excellent organisational skills within a busy healthcare

Qualifications

• Experience providing comprehensive secretarial and administrative support to senior teams.
• Ability to manage complex diaries, arrange meetings, agendas and minutes.
• Competence in drafting and distributing correspondence and reports.
• Experience supporting governance, performance and workforce processes.
• Excellent communication and confidentiality in a fast-paced environment.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Divisional Leadership Team.
• Manage diaries, arrange meetings, prepare papers, distribute papers and take minutes.
• Coordinate actions from meetings and monitor deadlines.
• Draft and format correspondence, reports and presentations for the Division.
• Act as a key contact for internal and external stakeholders across 12 specialties.
• Support governance, performance and workforce processes with data reporting.
• Maintain accurate records and filing systems in line with policy.
• Assist with preparation of performance reports and business cases.
• Prioritise workload and provide cross-coverage to ensure continuity of service.
• Undertake other administrative duties commensurate with the grade.

Skills

Secretarial skills

Administrative coordination

Diary management

Meeting administration

Stakeholder liaison

Documentation preparation

Governance support

Record keeping

Prioritisation & multitasking

Tools

MS Office / Word Processing

Job description

An exciting opportunity has arisen for an experienced and highly organised Divisional Secretary to provide comprehensive administrative and secretarial support to the Divisional Leadership Team and services across 12 specialties. This pivotal role is central to the effective day-to-day running of the Division, supporting operational, governance and performance activities through the coordination of meetings, management of correspondence, preparation of reports and documentation, diary management, and monitoring of actions and deadlines. The postholder will work closely with senior clinical and managerial colleagues, acting as a key point of contact and ensuring the efficient flow of information across the Division. We are looking for an individual with excellent organisational, communication and administrative skills, who can manage competing priorities, maintain confidentiality and work proactively in a fast-paced environment. This is an ideal opportunity for someone who enjoys working at the heart of a busy Division and making a significant contribution to the delivery of high-quality healthcare services.,

• Provide comprehensive secretarial and administrative support to the Divisional Leadership Team, ensuring the efficient day-to-day running of divisional services.
• Manage complex diaries, arrange meetings, prepare agendas, distribute papers and take minutes where required.
• Coordinate and monitor actions arising from meetings, ensuring deadlines are met and updates are provided as appropriate.
• Draft, format and distribute correspondence, reports, presentations and other documentation on behalf of the Division.
• Act as a key point of contact for internal and external stakeholders, maintaining effective communication across multiple specialties.
• Support divisional governance, performance and workforce processes by collating, maintaining and reporting information as required.
• Maintain accurate records, databases and filing systems, ensuring compliance with Trust policies and information governance requirements.
• Assist with the preparation of performance reports, business cases, presentations and other documentation required by the Divisional Leadership Team.
• Prioritise and manage a varied workload, responding appropriately to changing demands and competing priorities.
• Provide administrative resilience and cross-cover support to ensure continuity of service across the Division.
• Undertake other administrative and secretarial duties commensurate with the grade of the post as required.

Company Information

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

Benefits

We offer a range of benefits to support our people including:

• o Extensive range of learning opportunities
• o NHS Pension Scheme
• o Generous holiday entitlement in line with Terms & Conditions
• o Comprehensive health and wellbeing support
• o NHS Car Lease schemes and a range of salary sacrifice scheme
• o Discounts on restaurants, getaways, shopping and finance through external providers.