Maintenance Coordinator

Pinnacle Group; Swindon; On-site; GBP 29,000 - 35,000; Part time

Benefits offered by this job

Maternity/paternity packages

Flexible Working Arrangements

Life Assurance

Enhanced Pension Scheme

Additional Annual Leave

Private Medical Insurance

Cycle to Work Scheme

Employee Assistance Programme

Retail Discounts

Childcare Assistance

Season Ticket Loans

Sick Pay Schemes

Personal Development Plans

Disability Confident employer

Job summary

Pinnacle Group Limited is seeking an experienced Maintenance Coordinator to support planned and reactive maintenance across seven schools in Swindon. The role acts as the first point of contact for a high-profile contract, handling communications via email, phone, and face-to-face for hard and soft services.

The position requires at least two years in a Hard FM environment, with strong familiarity with PPM activities, compliance documentation, and coordinating engineers/contractors.

Qualifications

• Minimum of 2 years’ experience in Hard FM.
• Experience of FM service deliverables.
• Practical knowledge of Statutory compliance requirements.

Responsibilities

• Coordination of all Hard Services requirements under direction of the Hard FM Manager.
• Ensure compliance with all relevant statutory requirements.
• Collating and reviewing Specialist providers documentation and filing them accordingly.
• Assist the Hard FM Manager to develop and maintain systems and procedures to ensure the smooth running of the service.
• Upkeep, track and monitor the consistency of the PPM Plan and database.

Skills

Hard FM

FM service delivery

Microsoft Office

Tools

CAFM

Job description

Pinnacle Group are looking for an experienced Maintenance Coordinator to help support the delivery of planned and reactive maintenance across 7 schools in the Swindon. The Maintenance Coordinator will be the first ‘point of contact’ for on a high-profile contract receiving communication via email, telephone or face-to-face for all areas of hard and soft services.

Our Total Facilities Management team delivers integrated asset management and maintenance services across education, leisure, corporate, health and residential sectors.We focus on keeping facilities running smoothly, safely, and efficiently – helping our clients create spaces that work for everyone.

The ideal candidate will have a minimum of two years' experience within a Hard FM environment, ideally in a maintenance coordination, scheduling or administrative role, with a strong understanding of Hard FM service delivery and statutory compliance requirements. You will be experienced in coordinating planned preventative maintenance (PPM) activities, tracking jobs through to completion, liaising with engineers and contractors, and ensuring all compliance documentation is accurately recorded and uploaded.

This is a full-time, site based role with a varying shift pattern of 7am-3pm, 8am-4pm and 9am-5pm Monday-Friday.

Who we are

Pinnacle Group is a market-leading national provider of housing, neighbourhood and workplace services. With over thirty years of experience, we deliver expert, place-based management and maintenance solutions that enhance the everyday lives of the communities we serve.

We’re a people-first organisation with a values-driven culture that has stood the test of time -reflected in the way we care for both our employees and our customers.

Who we’re looking for

We’re looking for someone who not only meets the key criteria below but also embraces our core values – Trust, Respect, Involve, Challenge, and Deliver Excellence – and is committed to earning and maintaining the confidence of our clients and communities.

Key responsibilities:

• Co-ordination of all Hard Services requirements under direction of the Hard FM Manager
• Ensure compliance with all relevant statutory requirements.
• Collating and reviewing Specialist providers documentation and filing them accordingly
• Assist the Hard FM Manager to develop and maintain systems and procedures to ensure the smooth running of the service.
• Upkeep, track and monitor the consistency of the PPM Plan and database..

Key requirements:

• Minimum of 2 years’ experience in Hard FM
• Experience of FM service deliverablesExperience of Microsoft packages
• Practical knowledge and management of Statutory compliance requirements
• CAFM experience

Our offer

We believe that diversity makes us stronger. The more varied our workforce, the better we can understand, reflect and meet the needs of the communities we serve. That’s why we actively welcome applications from people of all backgrounds – especially those who represent the communities we work with every day.

As a colleague, you’ll be part of an inclusive and supportive culture where you’re encouraged to thrive. We’re committed to helping you reach your full potential through continuous learning, development opportunities and career progression.

In addition to statutory benefits such as sick pay, maternity/paternity leave, a pension scheme, and annual leave, we offer a wide range of additional benefits tailored to your role and business area, including:

• Maternity/paternity packages
• Flexible Working Arrangements
• Life Assurance
• Enhanced Pension Scheme
• Additional Annual Leave
• Private Medical Insurance
• Cycle to Work Scheme
• Employee Assistance Programme
• Retail Discounts
• Childcare Assistance
• Season Ticket Loans
• Sick Pay Schemes
• Personal Development Plans

Proud member of the Disability Confident employer scheme

Maintenance Coordinator

Company: Pinnacle Group Limited

Salary: £32,000 to £32,000 a year

Hours: Part-time

Location: Swindon, SN25 2ND

Job type: Permanent

Posting date: 9 Nov 2026

Closing date: 8 Dec 2026

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.