Maintenance Controller

Codis; Haverhill; On-site; GBP 38,000 - 54,000; Full time

Benefits offered by this job

Attractive Salary

Training & Development

Open working environment

Job summary

Codis is seeking a Maintenance Controller at its Haverhill site to coordinate and control maintenance planning for both preventative and reactive tasks. The role emphasizes compliance with cGMP, CMMS processes, and cross‑functional liaison with Operations and Contractors to ensure work is planned, executed, and recorded accurately.

The successful candidate will manage short‑term planning (0–4 weeks), develop weekly schedules, and support continuous improvement in asset reliability in a

Qualifications

• NVQ Level 2 Admin or higher is required.
• GCSE English and Math are required.
• Desirable: experience in maintenance and engineering environments.

Responsibilities

• Plan and schedule maintenance activities (0-4 weeks).
• Coordinate preventative maintenance to maximise reliability.
• Lead weekly maintenance planning meetings.
• Maintain CMMS records and administer CMMS system.
• Process POs and GRNs related to maintenance.
• Support audits and maintain compliant documentation.

Skills

Maintenance planning

Scheduling

SAP PM

CMMS

Stakeholder management

MS Office

Multi-priority management

Education

NVQ Level 2 Admin

BTEC Business Studies

GCSE English

GCSE Math

Tools

SAP PM

CMMS

MS Excel

Job description

Join our Maintenance team as a temporary Maintenance Controller at our Haverhill manufacturing site to play a key role in coordinating and controlling maintenance planning activities.

The Maintenance Controller is responsible for coordinating and controlling maintenance planning activities to ensure the efficient execution of preventative and reactive maintenance across the site.

The role ensures that maintenance resources, materials, and schedules are aligned to meet operational requirements while maintaining compliance with cGMP standards, CMMS processes, and company procedures.

The Maintenance Controller acts as the key link between Maintenance, Operations, and Contractors to ensure maintenance work is planned, documented, executed, and recorded accurately.

Your Responsibilities

You will:

Maintenance Planning and Scheduling

• Manage short-term maintenance planning activities (0-4 weeks), ensuring maintenance tasks and resources are effectively aligned.
• Develop, maintain, and communicate weekly maintenance schedules.
• Coordinate preventative maintenance activities to maximise equipment reliability and minimise downtime.
• Coordinate reactive maintenance activities arising from equipment breakdowns and system failures.
• Review and reschedule missed maintenance tasks to ensure completion and compliance with maintenance requirements.
• Monitor maintenance backlog and prioritise work according to business needs and equipment criticality.
• Ensure required labour, parts, tools, and contractor resources are available to support planned maintenance activities.

Weekly Maintenance Coordination

• Chair the weekly maintenance planning meeting to review upcoming maintenance activities and priorities.
• Produce and communicate the agreed weekly maintenance plan.
• Deliver the arranged weekly maintenance plan to the maintenance team.
• Track progress of planned activities and provide updates on schedule adherence and completion status.
• Liaise with Operations, Maintenance, and external contractors to coordinate planned work.

CMMS System Administration and Support

• Maintain and manage maintenance activities within the validated CMMS system.
• Raise Purchase Orders (POs) resulting from equipment failures, maintenance requirements, and project activities.
• Process Goods Receipt Notes (GRNs) and contractor invoices in SAP, ensuring timely and accurate completion.
• Conduct CMMS training for maintenance and operational users as required.
• Provide first‑line CMMS support and guidance to users.

Compliance and Documentation

• Ensure full compliance with cGMP documentation requirements and site procedures.
• Conduct weekly documentation dip checks to verify accuracy, completeness, and compliance of maintenance records.
• Maintain accurate maintenance histories and records within CMMS.
• Ensure all planned and completed work is documented and auditable.
• Support internal and external audits relating to maintenance systems and documentation.

Continuous Improvement

• Identify opportunities to improve maintenance planning, scheduling, and asset reliability.
• Assist with the development of maintenance KPIs and reporting metrics.
• Promote best practice in maintenance planning and asset management.

Our Requirements

Essential:

• NVQ Level 2 Admin or higher, BTEC Business Studies
• GCSE English and Math

Desirable:

• Proven experience in a maintenance and engineering environment

Key Skills and competencies

Essential

• Experience within a maintenance planning, maintenance coordination, or engineering administration role.
• Working knowledge of preventative and reactive maintenance processes.
• Experience using SAP PM (Plant Maintenance) or similar CMMS systems.
• Strong organisational and planning skills.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple priorities in a fast‑paced manufacturing environment.
• Understanding of cGMP requirements and controlled documentation practices.

Desirable

• Experience within a pharmaceutical, FMCG, food manufacturing, or regulated environment.
• Engineering or technical qualification.
• Knowledge of maintenance reliability principles and asset management systems.

Key Performance Indicators (KPIs)

• Planned maintenance schedule compliance.
• Preventative maintenance completion rate.
• Maintenance backlog performance.
• CMMS data accuracy.
• Purchase requisition and PO processing accuracy.
• Timely processing of GRNs and contractor invoices.
• Weekly maintenance plan adherence.

Your Benefits

• Attractive Salary
• Training & Development
• Open and friendly working environment

Culture & Values

We bring our culture to life in the way we work every day. Our culture enables career development and talent management, we recognise that how we do things is as important as what we do, and our values set out how we achieve our goals and help us "do it right".

Diversity & Inclusion

We are committed to nurturing a culture of diversity and inclusion that contributes to improving innovation, performance, and engagement. We value transparency, mutual respect, and equal treatment of people. For this reason, we are firm in protecting our employees against any forms of discrimination.

We are Disability Confident - Committed

We are Disability Confident - Committed which means we make reasonable adjustments to our process and offer interviews to disabled people who meet the minimum criteria for our vacancies. If you would like any assistance or require the application to be completed in a different format, please call or contact our Haverhill site reception.

Environment, Social and Governance

We strongly believe that the success of our company lies in its capacity to adapt to tomorrow’s challenges. Our responsibility as a company is to provide sustainability and resilience to the pharmaceutical value chain.

CODIS Website:

https://codis.com