Maintenance Coordinator

FPMR Ltd; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

FPMR Ltd in the United Kingdom seeks a Maintenance Coordinator to be the central contact for work orders, coordinating between property managers and engineers.

You’ll log requests, troubleshoot issues, schedule tasks, monitor progress, and ensure timely completion with accurate records and invoice checks. Enterprising and organised candidates with strong communication will thrive in this growing team.

Qualifications

• Experience coordinating maintenance requests and logging work orders.
• Experience working with engineers/trades across trades such as plumbing, electrical, roofing or carpentry.
• Excellent written and verbal communication; highly organised.

Responsibilities

• Receiving, qualifying, and logging incoming maintenance requests, both reactive and planned
• Troubleshooting issues with property managers to diagnose problems before dispatching engineers
• Scheduling and assigning jobs to in-house engineers or external contractors based on priority, location, and skill set
• Monitoring active jobs across trades to keep them on track and within agreed timescales
• Keeping accurate records of job notes, materials used, and completion times
• Processing contractor invoices and checking them against work orders

Skills

Coordination experience

Administrative experience

Customer service

Liaison with engineers/trades

Strong organisational skills

Written and verbal communication

Job description

About our client

Our client is a property maintenance and commercial refurbishment specialist, operating across London and the South East. They deliver reactive maintenance, planned maintenance programmes, and refurbishment services to residential and commercial property portfolios, built on a reputation for accountability and long-term relationships with property managers, developers, and landlords.

The role

As Maintenance Coordinator, you’ll be the central point of contact for incoming work orders, managing everything from initial logging through to completion. You’ll liaise directly with property managers and engineers to keep jobs moving, troubleshoot issues before dispatching engineers, and make sure every job is completed to the right standard and within agreed timescales. It’s a newly created role as the business continues to grow.

What you’ll be doing

• Receiving, qualifying, and logging incoming maintenance requests, both reactive and planned
• Troubleshooting issues with property managers to diagnose problems before dispatching engineers
• Scheduling and assigning jobs to in-house engineers or external contractors based on priority, location, and skill set
• Monitoring active jobs across trades to keep them on track and within agreed timescales
• Keeping accurate records of job notes, materials used, and completion times
• Processing contractor invoices and checking them against work orders

Skills and experience

Essential

• Previous experience in a coordination, administrative, or customer service role
• Experience working alongside engineers or tradespeople across areas such as plumbing, electrical, roofing, or carpentry, with a general understanding of terminology, timeframes, and processes (in-depth technical knowledge isn’t required)
• Strong organisational and multitasking skills with excellent written and verbal communication

Desirable

• Experience gained within property management, facilities management, or construction

Why join them

You’ll be joining a business that’s grown steadily through long-term client relationships, with a competitive salary and the benefits you’d expect from an established employer.