Property Co-Ordinator

Unico Recruitment London; Watford; On-site; GBP 29,000 - 39,000; Full time

Job summary

Unico Recruitment London is seeking a Property Coordinator to support a residential portfolio. The role involves hands-on coordination of planned maintenance, repairs and compliance across multiple sites, working with Property Managers, contractors and service providers.

You will ensure works are instructed, tracked and completed with accurate records, while minimising disruption to residents. A focus on proactive maintenance and quality control is essential.

Qualifications

• Experience in facilities coordination or residential property management.
• Understanding of statutory compliance in residential buildings.
• Experience coordinating contractors, repairs and live works orders.
• Ability to prioritise and follow works through to completion.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage planned preventative maintenance and remedial works from instruction through to completion.
• Coordinate reactive repairs and maintenance works promptly and efficiently.
• Manage day-to-day contractor and service provider relationships, monitoring performance and quality.
• Assist with contract tendering and supplier benchmarking.
• Obtain quotations for repairs and insurance claims.
• Maintain records of works, risk assessments and actions.
• Monitor compliance actions and flag overdue items.
• Coordinate routine maintenance cost-effectively with minimal disruption to residents.
• Support with refurbishment and larger improvement projects.
• Conduct regular site inspections and ensure buildings/assets are maintained.

Skills

Facilities coordination

Residential property management

Contractor coordination

Compliance knowledge

Communication skills

Tools

Qube

Datastation

CAFМ/works management systems

Job description

Property Coordinator - Residential Portfolio

A leading property management company based in Radlett is looking for an experienced Property Coordinator.

This is a varied and hands-on position supporting a residential property portfolio.

You will be responsible for keeping the physical side of the residential portfolio running smoothly, from planned maintenance and reactive repairs through to compliance documentation, inspections and larger improvement projects. You will work closely with Property Managers, Estate Managers, contractors and service providers, ensuring that works are properly instructed, tracked and completed, with accurate records maintained throughout.

Key Responsibilities

• Manage planned preventative maintenance and remedial works from instruction through to completion.
• Coordinate reactive repairs and maintenance works promptly and efficiently.
• Manage day-to-day contractor and service provider relationships, monitoring performance and quality.
• Assist with contract tendering and annual supplier benchmarking.
• Obtain quotations where required, including for insurance claims.
• Maintain accurate records of facilities works, risk assessments and actions.
• Monitor compliance actions and proactively flag anything at risk of becoming overdue.
• Coordinate routine maintenance in a cost-effective manner while minimising disruption to residents and building users.
• Support Property Managers with refurbishment and larger improvement projects.
• Conduct regular site inspections and ensure buildings and assets are appropriately maintained.

You will ideally have:

• Previous experience in facilities coordination, residential property management, ideally 2+ years.
• A sound understanding of statutory compliance requirements within residential buildings.
• Experience coordinating contractors, repairs, maintenance and multiple live works orders.
• The ability to prioritise effectively and follow works through to completion.
• Excellent communication and interpersonal skills.
• A confident and diplomatic approach to dealing with contractors, residents, clients and colleagues.
• Strong problem-solving skills and a practical, solutions-focused mindset.
• Experience with Qube, Datastation or CAFM/works management systems would be advantageous.