Maintenance Administrator

Schneider Electric; Scarborough; On-site; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Health & life insurance

Flexible work options

Retirement savings plans

Paid time off

Job summary

Schneider Electric UK is seeking a Maintenance Administrator to support planning, scheduling, and coordination of site maintenance activities, ensuring equipment reliability and efficient contractor management. You will handle spare parts and procurement administration in Coupa and SAP, maintain records, and produce KPI reports to support the Maintenance Manager.

This role offers a collaborative environment with exposure to inventory control and cross-functional teamwork across suppliers and

Qualifications

• Previous experience in a maintenance administration or similar role.
• Experience coordinating maintenance activities, contractor scheduling, and supplier communications.
• Experience managing purchase orders, procurement processes, and spare parts inventory.
• Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities.
• Experience using SAP and familiarity with procurement systems such as Coupa is preferred.
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with a collaborative approach to problem solving.

Responsibilities

• Plan, schedule, and coordinate maintenance activities across the site while maintaining calendars and shutdown schedules.
• Coordinate internal maintenance resources and external contractors to ensure safe, efficient work.
• Manage purchase requisitions and purchase orders through Coupa while liaising with suppliers on quotations and deliveries.
• Oversee spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available.
• Maintain accurate maintenance records and performance data in SAP and CMMS systems.
• Produce maintenance KPI reports and support planning, budgeting, and analysis activities.

Skills

Maintenance planning

Contractor management

Procurement

Inventory management

Data reporting

Operations scheduling

Problem solving

Communication

Tools

SAP

Coupa

Microsoft Teams

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Join our Engineering & Maintenance team as a Maintenance Administrator. You'll play a critical role in supporting the planning, scheduling, and coordination of maintenance activities, ensuring equipment reliability, efficient contractor management, and effective spare parts and procurement administration to keep operations running smoothly.

What will you do?

• Plan, schedule, and coordinate preventative and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules
• Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements
• Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries
• Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations
• Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems
• Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities

What are the key skills we are looking for?

• Maintenance planning and scheduling — intermediate level; coordinating preventive and corrective maintenance activities to maximize equipment reliability
• Contractor management — intermediate level; organizing contractor visits, managing documentation, and ensuring compliance with site requirements
• Procurement and purchasing — intermediate level; managing purchase orders, supplier relationships, and purchasing processes through procurement systems
• Inventory management — intermediate level; maintaining spare parts stock accuracy and ensuring critical inventory availability
• Data management and reporting — intermediate level; maintaining system accuracy and producing maintenance performance reports and KPIs
• Operational resource management — intermediate level; balancing maintenance priorities, schedules, and business requirements effectively
• Problem solving — intermediate level; identifying scheduling, supply, and maintenance challenges and implementing practical solutions
• Communication and collaboration — advanced level; working effectively with maintenance teams, suppliers, contractors, and operational stakeholders

What qualifications will make you successful?

• Previous experience in a maintenance administration, maintenance planning, engineering support, or similar manufacturing environment role
• Experience coordinating maintenance activities, contractor scheduling, and supplier communications
• Experience managing purchase orders, procurement processes, and spare parts inventory
• Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities
• Experience using SAP and familiarity with procurement systems such as Coupa is preferred
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
• Excellent communication and interpersonal skills with a collaborative approach to problem solving

What's in it for me?

• Opportunity to play a key role in supporting site reliability and operational performance
• Exposure to maintenance planning, procurement, inventory management, and engineering operations
• Collaborative working environment with cross-functional teams and external partners
• Training and development opportunities to expand your technical and operational expertise

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this UK based position, the expected pay range is GBP 30,400 - GBP 45,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United Kingdom. Our pay ranges are determined by the local market.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: health and life insurance, paid time off, parental and care leave, flexible work options, and confidential counseling for life’s challenges.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs: your base salary, short-term incentives or sales incentives, opportunities to own company shares, and retirement savings plans for your future.

Grow Your Skills and Career. We commit to helping you grow with ongoing performance and development conversations, Senior Talent Program, global career opportunities, access to our Schneider Career Hub for new positions, projects, and mentors, and learning platforms like Coursera to equip you with the skills for today and tomorrow.

Team Up in the Workplace. We encourage teaming up through project opportunities on the Schneider Career Hub, smart ways to collaborate, celebrating contributions via a recognition program, sharing your voice in our engagement survey, and fostering an inclusive, caring workplace.

Support Your Community. We make a difference in your community with volunteer leave, programs through the Schneider Electric Foundation, and initiatives that support youth education.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

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+9% organic growth
150 000+ employees in 100+ countries

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