Maintenance Administrator

Team Jobs - Commercial; Poole; On-site; GBP 27,500 - 29,500; Full time

Benefits offered by this job

23 days holiday + bank holidays

Private healthcare

Sick pay

Training and development

Cycle to work

Eye tests

Social events

On-site parking

Job summary

Team Jobs - Commercial is seeking a proactive Maintenance Administrator to join a busy team in Poole. You will provide essential admin support to keep operations running smoothly in a fast-paced environment.

Key duties include coordinating engineer schedules, preparing job packs, processing orders and invoices, and maintaining records. The role offers a stable full-time permanent position with opportunities for development.

Qualifications

• Previous administration experience in a busy office environment.
• Strong organisational skills and excellent attention to detail.
• Confident communication skills, both written and verbal.
• Good IT skills, including Microsoft Office.
• Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous.

Responsibilities

• Coordinate engineer schedules and arrange appointments.
• Prepare job packs and support planning of maintenance visits.
• Raise sales orders and manage maintenance-related administration.
• Produce quotes and invoices.
• Chase timesheets, job sheets, quotations and outstanding payments.
• Maintain accurate customer and job records across systems.
• Book travel and accommodation for engineers as needed.
• Manage stock administration and equipment returns.
• Handle incoming calls and emails, delivering excellent customer service.
• Support the wider maintenance team with day-to-day tasks.

Skills

Administration experience

Organisational skills

Communication skills

IT skills

Job description

Maintenance Administrator

Poole | £27,500 - £29,500 | Full Time, Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.

What you'll be doing

• Coordinating engineer schedules and arranging appointments
• Preparing job packs and supporting the planning of maintenance visits
• Raising sales orders and processing maintenance-related administration
• Producing quotes and invoices
• Chasing timesheets, job sheets, quotations and outstanding payments
• Maintaining accurate customer and job records across company systems
• Booking travel and accommodation for engineers when required
• Managing stock administration and equipment returns
• Handling incoming calls and emails, providing excellent customer service
• Supporting the wider maintenance team with day-to-day administrative tasks

What we're looking for

• Previous administration experience within a busy office environment
• Strong organisational skills and excellent attention to detail
• Confident communication skills, both written and verbal
• Comfortable dealing with customers, suppliers and internal teams
• Good IT skills, including Microsoft Office
• Ability to prioritise workloads and work effectively under pressure
• Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous

What's on offer

• Salary of £27,500 - £29,500 per annum
• 23 days holiday plus bank holidays, increasing with service
• Private healthcare scheme after qualifying period
• Company sick pay after qualifying period
• Funded training and development opportunities
• Cycle to work scheme
• Free eye tests
• Regular company social events
• On-site parking