Maintenance Administrator

Curve Recruitment; Peterborough; On-site; GBP 25,000 - 31,000; Full time

Job summary

Curve Recruitment is assisting a building services client in Peterborough to recruit a Maintenance Administrator. The role focuses on providing top-tier admin support to the Service & Maintenance team and ensuring maintenance works run smoothly for clients across sectors.

Based in Peterborough, the successful candidate will handle calls, emails, job logging, diary management, and coordination with engineers and subcontractors, contributing to high levels of service and timely reporting.

Qualifications

• Previous experience in an administration or helpdesk role, ideally within Building Services, Facilities Management, Construction or a similar environment.
• Excellent organisational skills with the ability to prioritise a busy workload.
• Good IT skills, including Microsoft Office.
• Strong communication and customer service skills.
• Experience scheduling engineers or coordinating workloads would be advantageous
• A proactive attitude with excellent attention to detail.

Responsibilities

• Answering incoming telephone calls and responding to customer enquiries.
• Providing general administrative support to the Service & Maintenance team.
• Managing the service inbox and responding to emails.
• Logging reactive maintenance jobs and allocating work to engineers.
• Scheduling engineers and managing daily diaries.
• Booking planned preventative maintenance (PPM) visits.
• Liaising with clients, engineers and subcontractors to coordinate works.
• Updating internal systems with job progress and completion details.
• Ensuring service reports and documentation are completed and filed accurately.

Skills

Excellent organisational skills

Good IT skills

Strong communication and customer

Proactive attitude

Attention to detail

Experience scheduling engineers or

Tools

Microsoft Office

Job description

Job Title: Maintenance Administrator

Location: Peterborough, Cambridgeshire

Salary: Up to £28,000

A specialist M&E contractor providing installation, servicing and maintenance services is looking to strengthen their busy Service & Maintenance team in Peterborough with an experienced Maintenance Administrator.

They provide services to a wide range of clients across a variety of sectors including Commercial, Education, MOJ, Healthcare and Industrial across Cambridgeshire, Bedfordshire and Buckinghamshire.

This is an excellent opportunity for an organised and customer-focused Administrator to join a well-established contractor and play a key role in supporting the day-to-day running of the service department.

Working closely with the Maintenance Manager and engineering team, you'll be responsible for providing administrative support to ensure maintenance works are delivered efficiently and customers receive an excellent level of service.

As the Maintenance Administrator, you will have the following responsibilities:

• Answering incoming telephone calls and responding to customer enquiries.
• Providing general administrative support to the Service & Maintenance team.
• Managing the service inbox and responding to emails.
• Logging reactive maintenance jobs and allocating work to engineers.
• Scheduling engineers and managing daily diaries.
• Booking planned preventative maintenance (PPM) visits.
• Liaising with clients, engineers and subcontractors to coordinate works.
• Updating internal systems with job progress and completion details.
• Ensuring service reports and documentation are completed and filed accurately.

Successful applicants will have the following experience:

• Previous experience in an administration or helpdesk role, ideally within Building Services, Facilities Management, Construction or a similar environment.
• Excellent organisational skills with the ability to prioritise a busy workload.
• Good IT skills, including Microsoft Office.
• Strong communication and customer service skills.
• Experience scheduling engineers or coordinating workloads would be advantageous
• A proactive attitude with excellent attention to detail.