Maintenance Admin & CMMS Coordinator

SEKISUI Diagnostics; Maidstone; On-site; GBP 26,000 - 34,000; Full time

Job summary

SEKISUI Diagnostics is seeking an Administrative Assistant to join the Engineering and Maintenance department on a full-time basis. The role supports the team with CMMS administration, asset registers, and scheduling, while coordinating contractor documentation and approvals.

You will handle multiple tasks with initiative within established guidelines. The successful candidate should have 3–5 years of admin experience, strong organisation, and proficiency in Excel/Word, plus knowledge of cGMP

Qualifications

• 3-5 years administrative experience (2+ at this level).
• Ability to own role independently with minimal guidance.
• Well organised with proven planning skills and strict deadlines.
• Attention to detail is essential.
• Microsoft Excel and Word skills.
• In-depth knowledge of cGMP in a manufacturing environment.
• Proven ability to work on a Computerised Maintenance Management System (CMMS).

Responsibilities

• Administer the CMMS and maintain user access and records.
• Create new user accounts and manage asset registers.
• Generate Planned Work Schedules and process daily work requests.
• Issue and manage work lists for maintenance activities.
• Collect contractor RAMS, training records, and supplier CAPAs as required.
• Schedule Preventative Maintenance and Statutory Inspections with contractors and technicians.
• Maintain contractor accreditations and insurance certificates; review periodically.
• Manage approval workflow for Capital Approval Forms.

Skills

Independent work

Organised planning

Attention to detail

cGMP knowledge

CMMS experience

Excel

Word

Tools

Excel

Word

Job description

SEKISUI Diagnostics is seeking an Administrative Assistant to join the Engineering and Maintenance department on a full-time basis. The role supports the team with CMMS administration, asset registers, and scheduling, while coordinating contractor documentation and approvals.

You will handle multiple tasks with initiative within established guidelines. The successful candidate should have 3–5 years of admin experience, strong organisation, and proficiency in Excel/Word, plus knowledge of cGMP