Administrative Assistant III

SEKISUI Diagnostics; Maidstone; On-site; GBP 26,000 - 34,000; Full time

Job summary

SEKISUI Diagnostics is seeking an Administrative Assistant to join the Engineering and Maintenance department on a full-time basis. The role supports the team with CMMS administration, asset registers, and scheduling, while coordinating contractor documentation and approvals.

You will handle multiple tasks with initiative within established guidelines. The successful candidate should have 3–5 years of admin experience, strong organisation, and proficiency in Excel/Word, plus knowledge of cGMP

Qualifications

• 3-5 years administrative experience (2+ at this level).
• Ability to own role independently with minimal guidance.
• Well organised with proven planning skills and strict deadlines.
• Attention to detail is essential.
• Microsoft Excel and Word skills.
• In-depth knowledge of cGMP in a manufacturing environment.
• Proven ability to work on a Computerised Maintenance Management System (CMMS).

Responsibilities

• Administer the CMMS and maintain user access and records.
• Create new user accounts and manage asset registers.
• Generate Planned Work Schedules and process daily work requests.
• Issue and manage work lists for maintenance activities.
• Collect contractor RAMS, training records, and supplier CAPAs as required.
• Schedule Preventative Maintenance and Statutory Inspections with contractors and technicians.
• Maintain contractor accreditations and insurance certificates; review periodically.
• Manage approval workflow for Capital Approval Forms.

Skills

Independent work

Organised planning

Attention to detail

cGMP knowledge

CMMS experience

Excel

Word

Tools

Excel

Word

Job description

We are looking to appoint an Administrative Assistant to join the Engineering and Maintenance department on a full time basis.

As part of a dedicated team, you will respond to routine inquiries from external and internal sources. You will provide administrative support in a variety of functions to either an individual, the team or a department in the organisation. You will perform a wide variety of tasks at any one time, requiring advanced understanding of the Maintenance and Engineering department.

To be a successful in this role, you will be responsible for the administration of the Departments Computerised Maintenance Management System, including but not limited to; creating new user accounts, register of assets, generate Planned Work Schedules, process daily work request and issue work lists. You will be responsible for obtaining contractor pre and post visit documentation e.g. RAMS, training records, reports and Supplier Corrective Actions Requests. You will schedule Preventative Maintenance and Statutory Inspection works with contractors, end users and Sekisui Technicians. You will be maintaining the Approved Contractor accreditations and insurance certificates upon the required review period, and the control of the process of selection and approval of new contractors. You will be responsible for the unique numbering, logging, circulating for SAL approval and filing of approved Capital Approval Forms.

The successful candidate will have education and / or experience in some, or all, of the following areas:

• 3-5 years administrative experience, 2 or more at this level
• Ability to own role independently with minimum guidance or supervision; work with the freedom to use reasonable initiative with established guidelines
• Well organized with proven planning skills working to strict deadlines
• Attention to detail
• Microsoft Excel and Word skills
• In-depth knowledge of functional areas supported and working to Current Good Manufacturing Practice (cGMP)
• Proven ability to work on Computerised Maintenance Management System

About us:

At Sekisui Diagnostics, we help improve patient outcomes by doing what we’ve always done - focusing on innovating and developing highly accurate diagnostics tests, reagents, and systems. In recent years, social and consumer needs for medical care have been diversifying in line with dramatic transformations in the global medical environment. We will continue to embrace change and challenge new frontiers so that we can create unique, high-quality products and services that will leave our customers truly satisfied. With worldwide state-of-the-art manufacturing facilities and an international sales and distribution network, we are a solid partner for healthcare professionals, distributors, and manufacturers around the world. Our global capabilities allow us to meet the specific needs of our wide range of customers - and customize solutions at both a regional and product level.

Equal Opportunities

As an equal opportunity employer, Sekisui Diagnostics is committed to a diverse workforce. Employment decisions will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, other non-job-related characteristics, or other prohibited grounds specified in applicable country and local laws. It is also Sekisui Diagnostics policy to comply with all applicable country and local laws respecting consideration of unemployment status in making hiring decisions. Sekisui Diagnostics is pleased to consider all qualified applicants for open roles and encourages candidates to apply online. Only those candidates who are selected for further consideration or interviews will be contacted by a member of the Company’s internal recruiting team.